SLO County Running Deer Ranch Company, Inc.

Board of Directors Meeting

24 March 2012

9AM, Steinkraus’

Minutes

9:05 AM Call to order – Mike Brannon

Roll Call

All Directors Present

Jerry Ahrens – member at large

Georgia Steinkraus – member at large

President’s Remarks – Mike Brannon

The newsletter went out to 145 owners. A lot of great effort by all to make it happen. Special thanks to Wayne for putting it all together and providing it in an electronic format. There was a lot of good info for all RDR owners to keep abreast of what is going on.

The Board Gmail account for the Board has been a huge success. It has provided a timely way for owners to communicate with the Board, and get accomplish Board business. We need to ensure that all owners are aware of this.

Last BOD meeting minutes – Don Bullard

Board approved the minutes

Treasurer’s Report – Leo Kennedy

New approved reserves for the Point and Road Maintenance will be funded by the incoming 2012 dues. So far over 70 owners have paid their dues. Response has been good. Given expected bills dues prior to Memorial Day, approximately $15,000 is available in discretionary funding.

Leo reviewed the new RDR Budget Financial and Budget addendum that formally states the Treasurer’s duties and the formulas for distributing incoming funds in the budget. The Board approved the addendum with minor changes.

Point and Roads – Mike Brannon

High Meadow Rd owners performed work on their road and submitted bills and a request for distribution of their budget reserve for the work performed. The Board approved the distribution of the reserve fund for the work

Frederick’s came out and reviewed our required work for crack sealing on Aluffo Rd. First day cost estimate is approximately $2300 and $1800 for the second day. Their crew will be starting work for SNRA at the end of April so we should be able to have work done prior to Memorial Day. The Board approved the expenditure of funds for the crack sealing on Aluffo Rd.

Master Plan – Wayne Woodard

Wayne found a contact with Monterey County who will come out and survey the Point for a potential wake barrier. He seemed pretty supportive and said the process was not too difficult. He does not make the final decision but will review and submit our request. Leo also found a contact with the lake Rangers who can help with removing of abandoned docks or boats.

Wayne stated the recent prohibition of boat parking in the lagoon will be looked upon negatively by the owners since there will be very limited space to park boats. We need to press ahead with plans for a community docks to help relieve the situation. Otherwise, members will have to pull their boats out every day and there will be trailer parking problems. Jessie discussed allowing owners to parking their trailers on his property if the Board agreed to help fund and install a new gate.

Wayne recommended boat trailer parking be allowed on the Point on Memorial Day Weekend. There was discussion on pros and cons. The Board voted to allow boat trailer parking on the Point on Memorial Day weekend, but also pursue potentially using Jessie’s property for the parking.

There was discussion on ways to identify RDR owners’ vehicles and trailers. It was recommended to go back to stickers that were last used in 2007. Wayne recommended 1 sticker per owner for a vehicle and attached trailer and 1 addition pass for and additional vehicle. The Board concurred with Wayne’s recommendation, but it was not decided whether to pay for new stickers or just use the passes we used last year.

Fire – Leo Kennedy

There are fire tanks at Saller’s, Bullard’s and Fauci’s. They need to be checked out before Memorial Day. The 2012 burn season will end 30 April unless dry weather causes it to end sooner.

Carl Steinkraus provided a burn permit for the RDR Point so we could burn debris on Easter weekend.

Gates – Carl Steinkraus/Leo Kennedy

All new 2012 Point gate keys have been have been received. The lock will be change 1 April 2012 when RDR dues are due. Keys will be mailed out to owners when their dues are received.

There was discussion on installation of a future gate on Aluffo Rd to better control access to the Point and launch ramp. Don described his previous research on solar powered security gates. Mike state his company had installed numerous gates like the one that may be needed and said he would get his sub-contractor to do an analysis and provide a cost estimate. Don stated that the purchase of a new gate system would require General Membership approval according to the Bylaws since this was considered a major project.

There was also discussion on the new mussel inspection requirement for 2012 and that lake launch ramps could risk being shut down if they were found to be allowing launching of boats that don’t comply with the inspection requirements. This was cited as another reason to install a new gate as currently we cannot control access to the launch ramp.

Docks – Jessie Felgenhauer

Jessie provided the spreadsheet of approved docks on the Point. Don provided the 2012 RDR dock permission form so that owners’ can apply for their Monterey County permit. Don will mail out the form to all approved dock owners.

Jessie stated the moratorium on new docks on the Point should be discontinued and we should approved new dock requests received from owners. Don stated that it was a little premature to approve requests as the newsletter and email informing owners of new docks request just went out. We need to have time to see how many requests will be received and if it appears there are too many how would it be determined which docks will be approved. Jerry Ahrens stated that only permanent residents should be allowed to have docks since the rapidly lower and rising of the water level has caused numerous dock problems in the past. They need to be tended every 2-3 days. Those who do not live here don’t do it. Wayne stated we need to address and solve the issue of docks and the lagoon for the long term not just a short term solution. There was discussion on how to do that within the Master Plan and potential ways to re-open the lagoon for boat parking with Jessie’s concurrence. It was agreed these are top priorities that needed to be evaluated. The Board agreed to not approve any new dock request until the April BOD meeting, giving owners more time to submit their requests.

Jessie stated that the dock committee needs current docks owners participation. It just can’t be the Board. Dock owners must police themselves and if docks are causing a problem, then they need to take of it among themselves, and not just expect the Board to handle it unless an owners refuse to comply with the RDR dock rules. He also stated that he had contacted the 2 owners that had unauthorized docks on the Point. One had removed their dock and the other owner said he would have it moved by Easter weekend.

SNRA – Carl Steinkraus

Frederick’s has received the contract for SNRA 2012 work. They will begin in late April and be working on Gage Irving Rd.

Correspondence – Don Bullard

Don reported that the only correspondence the Board had received was one new dock request. He distributed the final version of the proposed RDR Bylaws changes and the ballot for final review before mailing out to all RDR owners. Board members were to review in the next 3 days and provide final input. Don would make the required changes. Mike will take charge of the printing and mailing.

Easter Weekend Work Party – Don Bullard

Don handed out a proposed work list for the Easter weekend work party. It included three areas of work – The Point cleanup, new signs on the Point and Aluffo Rd patching work. He also provided a list of materials and tools/equipment required for each area. Don volunteered to lead the Point cleanup effort. Jessie volunteered to oversee the construction and installation of the new signs. Mike and Jerry Ford will head the road maintenance. Kelly Lobo will coordinate the afternoon Point BBQ/potluck. Mike will have the new signs made. Don provided the number and wording for each sign. Don will write and reminder email and Leo will send out to all owners. Kelly Lobo will research a floating buoy for placement at the lagoon stating boat parking is not allowed.

Annual General Membership Meeting – Don Bullard

Don handed out a copy of last year’s General Membership Meeting agenda and discussed the requirements that need to be accomplished prior to the meeting. He asked for review and input prior to the next meeting. At the April meeting the agenda needs to finalized and we need to make assignments for conducting the meeting and doing the prep and setup. There will also need to a reminder email sent out about the meeting and informing the owners of any Memorial Day restrictions. Don will compose the email after next BOD meeting.

There was discussion on requirements for Memorial Day security and restrictions, mussel inspections, check points, and collecting of dues and handing out keys. Final decisions will be made at the next Board meeting. The Board approved the contracting of Point security for the Memorial Day weekend.

Next Board Meeting – Mike Brannon

The Board concurred that its next meeting will be 9AM, 28 April at Kelly Lobo’s house.

11:15 AM – Mike Brannon adjourned the RDR Board of Directors meeting.

Don Bullard, RDR Board Secretary

Back

SLO Running Deer Ranch, Inc.

Board of Directors Meeting

Minutes

18 February, 2012

Leo Kennedy’s, 9 AM

9:10 Call to Order – Mike Brannon

Roll Call

Present                                                                                                                     Absent

Mike Brannon – President                                                                                      Wayne Woodard – Vice President

Don Bullard – Secretary

Leo Kennedy – Treasurer

Jessie Felgenhauer – Director

Jerry Ford – Director

Kelly Lobo – Director

Carl Steinkraus – SNRA Rep

President’s Opening Remarks – Mike Brannon

Wayne’s conference call on the Point Master Plan was well received and had good attendance. There were a few glitches with some people getting connected though. Wayne did a great job directing the meeting and it was real informative. However, there are still some big tasks ahead. We need to progress ahead to define the real concepts envisioned for the Plan. Things like is a community dock feasible, where would it go, how many private docks, construction of a day use area, etc. The meeting opened the door to many good ideas. We will need volunteers to help research specific projects, detail them out with specifics, costs and timeline, and prepare a draft presentation to be presented to the general membership for discussion and eventual approval. Many questions will have to be answered by Monterey County, but so far we have found they have been very difficult to get information from or respond to our phone calls. All and all the meeting got us off to a good start but now the real work has to begin. Thanks again to Wayne for his work on this.

Last Board meeting Minutes – Don Bullard

The Board unanimously approved the minutes of the January 2012 Board Meeting.

Treasurer’s Report – Leo Kennedy

The report showed current total RDR assets at $30,334, with $13,291 held in the reserve funds and $17,043 in the RDR checking account. Outstanding bills prior to the 2012 dues due in April were estimated at about $2000. That leaves about $15,000 in discretionary funds available until the April/May dues come in. Reoccurring annual bills for the remainder of 2012 are estimated at about $8000.

The Board unanimously approved the Treasurer’s report.

There was discussion on formalizing the current road allocations funds procedures in writing, as well as the newly approved reserve funds for the Point and road maintenance.

It was concurred that Leo would draft a "RDR Budget and Financial Procedures" addendum to be added to the Treasurer’s formal duties. Don would make an addition to the Bylaws to show that addendum as a Treasurer duty.

Committee Reports

Point and Roads – Mike Brannon

Discussion of work for Easter Weekend. Need to define and get signs made so they can be installed. Need to mark Aluffo Rd for future crack sealing. Need to define projects to be completed and material required. Need to investigate the procurement of a buoy rope and floating sign for the lagoon to inform members that boat parking is no longer allowed. Kelly Lobo was assigned to do that research and report back to the Board.

Jerry Ford discussed his research of squirrel abatement. Bait is available over the counter at farm stores as are the required traps. The issue will be servicing of the traps. If they are not filled regularly and go empty the program will not be effective, the squirrels will just go to a different spot. Will need volunteers over an extended period of time to service the traps with bait. We will need to be judicious about the traps to protect owners’ animals as well as the other wildlife in the area. Will need to survey Aluffo Rd and determine the amount of traps and bait required on regular basis in order to estimate the time and cost required. This should be added to the Easter Weekend work party list to do.

Will need to schedule Aluffo Rd for weed spraying. Mike Brannon has for action.

Master Plan – Mike Brannon

The Master plan discussion was held during the President’s opening remarks.

Fire – Leo Kennedy

The burn season officially ends 30 April 2012. However, it could be called earlier if there isn’t sufficient rain in the future. There have already been some fires in the area. Carl was assigned to register a burn permit for RDR Board so that we could burn on Easter weekend if it is allowed.

Gates – Carl Steinkraus

Carl and Jerry Ahrens repaired the main gate pins that had stripped out so that the gate could operate properly in case of an emergency where it needs to be disconnected. Also they repaired a ground in the keypad that was causing a loud interference on the phone line when the directory is used. They also found the battery backup bad and Jerry ordered one.

Don and Mike initiated discussion on the possibility of putting a new gate at the beginning of Aluffo Rd so that we can control access to Running Deer Ranch right of way easements, and the launch ramp and Point. Don had already done preliminary research on a solar powered, swipe card style gate with exit loop. Will need to resolve access for fire, utilities and contractor, as well as maintenance requirements and who will do it. Mike Brannon stated he would get an estimate on the potential cost from a contractor he knows that does this type of work. The Board concurred to continue to research the new gate.

Docks – Jessie Felgenhauer

There are still unauthorized docks in the lagoon and Point. Mike stated that during the Master Plan call one owner heard his name mentioned about the dock and contacted the Board and said he would move it. (Late note: The owner did move his dock off the Point. The unauthorized dock was moved out of the lagoon onto the Point. However it is still not properly registered or permitted.). We also need to get updated insurance and permit info from authorized dock owners on the Point so that we can send the RDR permission form in March so they can apply for the Monterey County permit in April. Unauthorized docks need to be removed or dismantled.

It was agreed that the Board would send out info to all members asking if any desired to put new docks on the Point in 2012. A survey would be done to determine how many new docks the Point could handle at this year’s expected water level and then those requests would be considered for approval after the lifting of the current moratorium. Don said he would add that information to the newsletter. He also asked Jessie to prepare an email to send out to all owners on the issue.

SNRA – Carl Steinkraus

SNRA had conducted a job walk and detailed 3 major projects for this year. Also there was discussion of the SNRA 5 year plan. Current work was to be the Gage Irving loop. ½ this year and ½ next year. RDR owners’ 2012 SNRA assessment is $125.

Correspondence – Don Bullard

Don stated the Board had received an email from one of the unauthorized dock owners and he responded that the owner was requested to remove it. The Board also received a letter from the owner of the Point stating that he would no longer allow any boat parking in the lagoon at anytime. The lagoon and both of its banks are private property and not part of the RDR point easement. The letter stated this was caused by numerous past abuses on big weekends and that some RDR owners had left docks or boats in there for months at a time. The Board discussed this action and concurred that we need to put up signs informing RDR members of this, but it was the lagoon’s property owner’s responsibility to enforce the no parking. Don said he would add an article to the newsletter informing the RDR members of this new action.

Proposed Draft Bylaws Changes – Don Bullard

The Board closely reviewed the proposed changes to the Bylaws and the reason for them. Several constructive changes were recommended. The proposed Bylaws changes and a ballot need to be mailed out to all RDR owners no later than mid-April. Ballots must be received prior to the convening of the May General membership meeting. A 2/3 approval vote of those ballots received is required to approve the Bylaws changes. Don said he would make the recommended changes and have the Bylaws and ballot at the next Board meeting for final approval so that they can be mailed.

Newsletter – Don Bullard

The Newsletter was reviewed for content and approval. Much thanks to Wayne Woodard for putting it together. It was concurred that the Newsletter was approved with the addition of new articles on dock requests, lagoon parking and the burn season. Don said he would get the additions to Wayne who would incorporate and send to Mike. Mike was tasked with mailing out the newsletter along with the yearly RDR dues notice to all owners. The new yearly RDR dues, which were approved at last year’s General Membership Meeting, is $300.

Next RDR Board Meeting – Mike Brannon

The Board concurred that the next Board meeting will be held 24 March. Carl Steinkraus said he would host the meeting. April’s Board meeting was tentatively scheduled for 28 April.

Adjournment – Mike Brannon

The RDR Board meeting was adjourned by the President at 12:05 PM

Don Bullard, RDR Secretary

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Running Deer Ranch, Inc.

Board of Directors Meeting

14 January 2012 Minutes

Brannon’s 9 AM

Present                                                                           Absent

Mike Brannon – President                                             None

Wayne Woodard – Vice President (by phone)

Don Bullard – Secretary

Leo Kennedy – Treasurer

Jerry Ford – Director

Jessie Felgenhauer – Director

Kelly Lobo – Director

Carl Steinkraus – SNRA Rep

Jerry Ahrens – member-at-large

Bert Lindsay – member-at-large

Call to Order – 9:05 AM – Mike Brannon

Roll Call – All Present

President’s opening remarks – Mike Brannon

Still working the issue of an owner’s dock moored in the lagoon with no proof of insurance or Monterey County permit. We have sent 2 certified letters with no response back from the owner. The Board will need to take action and have it removed if the owner does not respond in a few days.

Need to continue to work on new procedures for placing docks on the Point and present to general membership. Also need to ensure the Board enforces the current moratorium on placing new docks on the Point. Currently, there a 3 there that are not authorized and we have no proof of insurance or permit. This places a liability on RDR.

Approval of last meeting’s minutes – Don Bullard

Don reviewed the last Board meeting’s minutes and presented for approval. The Board unanimously approved the minutes.

Newsletter – Wayne Woodard

Wayne discussed the current format and content of the RDR annual newsletter to be sent out the end of February. All agreed it was a good format and will provide the owners with an excellent update of what has been going on at RDR. Wayne said he still needs content from some Board members. It was agreed that all would send that to him by the end of January. Leo was assigned to provide the updated owners’ address list. Mike said he would coordinate the printing and mailing of the newsletter. The Board agreed to do a final review and approval of the newsletter at the February meeting and then it would be mailed out. The annual dues statement to owners will be mailed with the newsletter.

Master Plan – Wayne Woodard

Wayne discussed the upcoming 26 January committee meeting conference call to discuss the Master Plan. He said he had contacted all who asked to be involved and everyone appeared enthusiastic on discussing new ideas for a way ahead. The format of the meeting was to get all up to speed on the context and timeline for a draft proposal to be presented that the General Membership meeting in May.

It was discussed that the draft plan would have general concepts on proposed future projects on the Point. These would be presented to the general membership for comments and discussion. If the general membership agreed on a proposed future project the next phase would be to provide a detailed analysis of that project that included timeline, cost, maintenance issues, method of funding, etc. That project would then be put to a vote for approval by the general membership. That would mean the earliest approval of a proposed project would be May 2013.

The Board agreed with Wayne’s proposed process and approved him to continue.

Treasurer’s Report – Leo Kennedy

Leo stated that the new reserves approved at the last general meeting were now incorporated into the budget. Funds would start to be allotted to them when the 2012 dues were received. RDR was on track for payment of annual taxes and filing of non-profit corporation tax return. Also, and independent review of RDR’s financial records was to be scheduled.

Currently, with outstanding known bills accounted for, there is approximately $14,000 available in discretionary spending.

Leo also provided a draft proposed bylaws change that described the formulas for allotting funds and procedures to use those funds for High Meadow, Las Tables, and Maple Canyon road reserves currently in the budget. This will formalize the current procedure in the budget.

Committee Reports – Chairpersons

Roads and Point – Mike Brannon

Need to survey and schedule crack sealant on Aluffo Rd. The cost is approximately $6,000 for 2 full days of work. Need to mark exact areas we want done to maximize our expenditure. Mike will survey and mark areas. Expect to schedule in late March or April when the temperature is conducive for the work to be done.

An Easter weekend work party was agreed upon by the Board. Last year’s was very beneficial and had a good turnout. Work to be done would be Point cleanup and burn, base work, road cold patch and squirrel holes and any tree trimming. There would be some kind of potluck dinner that evening. Need to advertise it in the newsletter and send out an email to all owners so they can plan for it.

Aluffo Rd squirrel abatement was discussed. There is currently no program in place. The Kaboom service is estimated to cost $125 per hour covering about 40 holes per hour. That would be a large expenditure to do all of Aluffo Rd and would require routine re-visits, so it would be a significant ongoing cost. Baiting was discussed. It may require a permit or training and will require volunteers on a regular basis. Carl stated he does trapping and baiting and the best time of year is when the grass starts to turn brown. That will be the most effective time of the year. Jerry Ford was assigned to research the requirements, materials and cost for using the bait method.

Fire – Leo Kennedy

Updated fire tree is on the web. CDF still working training material. Will need to check out all of the fire tanks for operation prior to the fire season.

Gates – Carl Steinkraus

Carl will change the Point lock as of April 1, 2012, when 2012 dues are due. Point gate needs some strengthening. Need to survey it as to actually what is required and method for doing it.

Docks – Jessie Felgenhauer

Although there was a moratorium put on placing new docks on the Point there a 3 there that are not authorized and we have no permit or insurance information. Need to notify those owners and have them remove them or the Board will have to take action to do so

The owner of the dock/pontoon boat in the lagoon has been notified several times and has not responded. The lagoon is not part of the RDR Point easement, it is private property. That dock owner is trespassing. If the dock is not moved within 30 days the Board needs to take action to remove it since it is a RDR member. Otherwise, the owner will pursue notifying authorities of someone trespassing on his land.

All docks need to have their permit number and owner’s name on the water side and the land side of the dock.

There was discussion of boat parking in the lagoon on big weekends. Since it is not part of the RDR Point easement the lagoon owner will need to give permission for RDR members to use it. The owner stated he wasn’t sure whether he wanted any parking in the lagoon because of past abuses and the current trespassing issue. Don stated that if he chose to prohibit parking in the lagoon could he please write the Board a letter stating that. If so, there would need to be signs placed on the Point informing members that no parking in the lagoon is allowed and probably the installation of a buoy line would also be required. The owner agreed to write a letter to the Board detailing his policy of the lagoon.

Correspondence – Don Bullard

Don stated no new correspondence had been sent to the Board since the last meeting. We need to update the owners’ database with new owners before we mail the newsletter. The Board needs to complete and approve all actions that will require a vote at the General Meeting so they can be sent out at least 45 days prior in accordance with the Bylaws.

Proposed Bylaws Change – Don Bullard

Don handed out a draft copy that incorporated the proposed new RDR Bylaws changes to the Board. The Board was to review the draft and provide input at the next meeting. The proposed changes better define RDR as a non-profit corporation, formalize it as the owners’ rep to SNRA, clarify what an owner and member are, formalize conduct on the Point, and formalize RDR, Inc as oversight for the right of easements and maintenance of Aluffo Rd and launch ramp. All of the proposed changes are just codifying what RDR, Inc and the Board has been doing as routine business in the past. They also spell out who has legal access to Aluffo Rd and the launch ramp.

In order for these new bylaws changes to be approved the Board will have to vote to approve them and a copy of them and a ballot will have to be sent out to all owners in good standing at least 45 days prior to the General Membership meeting in May. All ballots must received prior to the start of the General Membership meeting. For the new bylaws changes to be approved they must receive a 2/3 approval vote of those ballots received.

2012 General Membership Meeting – Don Bullard

Don discussed the upcoming requirements and timeline to prepare for the May meeting. Tentatively, there are 3 issues that will require the owners’ vote to approve. They are the Bylaws change that needs to be a by-mail ballot, approval to continue forward on the proposed Master Plan general way ahead that only requires a simple majority of the owners present at the meeting, and new dock policies that also only require a simple majority. All of these need to be sent out ahead of time so the owners can come informed to the meeting and we don’t waste time trying to bring everyone up to speed. They also need to be posted to the web well in advance.

There will also be a nomination process and vote required to fill 4 Board vacancies, with Mike Brannon, Wayne Woodard, Don Bullard, and Leo Kennedy’s terms expiring. All are eligible for re-election according to the bylaws if desired by the owners.

Next Board Meeting – Mike Brannon

It was agreed upon by all members that the next RDR BOD meeting would be 18 February. Place to be determined.

Adjournment – Mike Brannon

The RDR Board of Directors meeting was adjourned 11:04 AM

Sincerely,

Don Bullard, RDR Board Secretary

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SLO Co RDR Inc. Board Meeting

Minutes

19 Nov 2011

Brannon’s

9 AM

0905 Call to order – Mike Brannon

Roll Call

Present Absent

Mike Brannon, President None Wayne Woodard, Vice president, by phone

Don Bullard, Secretary

Leo Kennedy, Treasurer

Kelly Lobo, Director

Jerry Ford, Director

Carl Steinkraus, SNRA

Jerry Ahrens, member-at-large

Chuck Enterline, member-at-large

President’s opening remarks – Mike Brannon

-RDR Board is doing well, still more work to do

Last Board Meeting minutes – Don Bullard

-Review of last minutes, Board unanimously approved

Treasurer’s Report – Leo Kennedy

-Review of RDR financial report as 31 Oct 2011

-New established point and road maintenance reserve moved to begin in Jan 2012

Point and Road Maintenance – Mike Brannon

-Need to survey road and mark for crack sealant work so that priorities are established for the amount of work and cost we want to expend

-Need to survey tree trimming requirements and schedule work party

Master Plan – Wayne Woodard

Fire – Leo Kennedy

Docks – Jessie Felgenhauer

SNRA – Carl Steinkraus

Correspondence and Proposed Bylaws Changes – Don Bullard

Next RDR Board Meeting – Mike Brannon

Adjournment – Mike Brannon adjourned the Board meeting at 1057 AM

Work Party – A work party was held immediately after the Board meeting. 15 owners were in attendance. The party surveyed the Point for required work and burn. The main work was on Aluffo Rd from the launch ramp back Gage Irving. Pot holes were hot patched and oil sealed and squirrel holes were filled with cement. Unfortunately we ran out of hot patch and oil before the work was completed, but there was sufficient cement to fill all of the current squirrel holes and inhibit further road deterioration from rain in those areas.

Sincerely,

Don Bullard, RDR Board Secretary

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SLO County Running Deer Ranch, Inc.

Board of Directors’ Meeting

Minutes

8 October, 2011

9AM Bullard’s

9:05 AM – Call to Order – Mike Brannon

Role Call

Present:                                                                                                        Absent:

Mike Brannon, President None

Wayne Woodard, Vice President (by phone)

Don Bullard, Secretary

Leo Kennedy, Treasurer

Kelly Lobo, Director

Jerry Ford, Director

Jessie Flagenhauer, Director

Jerry Ahrens (for Carl Steinkraus) SNRA Rep

Karl Bell, Member-at-Large

Thelma Bell, Member-at-Large

Connie Flowers, Member-at-Large

Presidents Opening Remarks – Mike Brannon

-Board needs to work on dock policies and draft letter to all owners

Acceptance of last BOD Meeting Minutes – Don Bullard

Master Plan – Wayne Woodard

-Plan to have an October conference call committee meeting

-outline work to be done, proposed future improvements

-assign research

-begin drafting master plan

-Master Plan to be main focus of January Newsletter

Treasurer’s Report – Leo Kennedy

-The RDR financial status was reviewed

Current Assets: $26,579

Reserve Accounts: $7525

Total Assets: $34,104

Anticipated bills prior to 1 Apr 2012: $7500

Roads and point Maintenance – Mike Brannon

Fire – Leo Kennedy

-All tanks are in working order

Main Gate/SNRA – Jerry Ahrens

Dock – Jessie Flagenhauer

Correspondence – Don Bullard

Bylaws Changes – Don Bullard

-Reviewed new Bylaws changes required by the approval of the use of Robert’s Rules at the General Meeting. Also discussed other new bylaws changes that need to be reviewed, drafted, and sent out the all owners at 45 days prior to the General Meeting in 2012

-Reviewed the definition of "Members in good standing" and compared to "owners". Need to clarify exactly what family and heirs, as currently stated in the bylaws, really mean and how far it goes. This is important for security on big weekends as to allowing Point access

Next RDR BOB Meeting – Mike Brannon

-It was determined that the next BOD meeting would be 19 Nov at Brannon’s, the same day as the road work party

11:06AM – Adjournment – Mike Brannon

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SLO CO RDR, Inc.

Board of Directors Meeting

13 August 2011

Mike Brannon’s Place

9 AM

Call to Order: 9:05 AM

Roll Call

Present:                                                                                                        Absent:

Mike Brannon, President None

Don Bullard. Secretary

Leo Kennedy, Treasurer

Wayne Woodard, Director

Jerry Ford, Director

Kelly lobo, Director

Jessie Flegenhauer, Director

Jerry Ahrens, (for Karl Steinkraus), SNRA Rep

Connie Flowers, Member at large

President’s remarks:

Mike Brannon thanked the Board for their conduct of the May Annual General Meeting. Comments were that the meeting went very well and a lot was accomplished.

Mike also thanked Connie Flowers for her work and set up of the April Point clean up work party. There was excellent turnout and the Point was made ready for the upcoming season

Mike outlined his goals for the Board for the coming year:

-Motto – "Take back Running Deer Ranch". This is not meant as a mean motto. It is intended to underscore that the Board needed to ensure that the rules and conditions that all of the membership had agreed to in the past were enforced. In the past their have abuses by some owners that need to held accountable. Those issues were made loud and clear at the general meeting. The Board needs to remain active to ensure all owners’ rights are protected and that the Board ensures its primary duty of Trustor of the Point remains its focus.

-Communication with owners and members. Mike stated he thought the Gmail account and postings to the web had improved overall communication from the Board and we needed to continue to improve on this. He also thanked Wayne for setting up the Master Plan Committee and getting general membership to participate. He stated we need to continue to get the general membership involved, especially informing new owners of the Board’s desire to have them participate in committees, work parties, and attend Board meetings.

- Mike recommended that every year when Board members change it would be a good idea to have past members attend the first new Board meeting so there could be discussions of past year’s Board’s discussion and provide some background for new members and provided some continuity for continued Board actions. Board membership concurred with his recommendation

Connie Flowers requested that the Board let the owners know about communication from owners to the Board. Don Bullard explained that the Board held those communications in confidence and that they didn’t accept those that had been submitted without a name or being signed. After Board discussion it was concurred upon that the general subject of communications to the Board would be added to future minutes but not information about who sent the communication or anything that may be of a sensitive nature.

Election of Vice President:

Mike Brannon nominated Wayne Woodard to fill the vacant vice president position. Kelly Lobo seconded the nomination. The Board voted unanimously to elect Wayne as the new Vice president.

Board Member Responsibilities and Duties:

Mike Brannon led a review discussion of Board member responsibilities. Don reviewed duties as stated in the Bylaws. New Committee Chairmen were assigned.

Roads/Point – Mike/Kelly

Docks – Jessie

Gates/Keys – Leo

Fire – Leo/Don

SNRA – Carl

Future master Plan – Wayne/Jerry

Correspondence – Don

General Meeting Minutes:

Don reviewed the General Meeting Minutes as recorded and submitted by Connie Flowers. The Board voted unanimously to accept the minutes and post to the Web.

Jerry Ahrens stated that at the General Meeting there were changes accepted to the Bylaws, but the current website has not been updated with the changes. Don stated he would take for action and update the Bylaws and post to the Web.

Treasurer’s Report:

Leo reviewed the monthly financial report and treasurer’s documents and databases he had received from Joanne Russell, the past Treasurer. A few discrepancies were noted between databases and reports that Leo stated he would correct. The Board voted to accept the Treasurer’s report.

3 Day Weekend Security:

Don reviewed the security arrangements, results and owner inputs from Memorial Day. Wayne did the same for 4^th of July. All reports indicated that although new, the security went well and was worth the cost. A majority of owners were in favor of it and stated the Point was more orderly and available for all owners to use. It has set the precedent for conduct and access to the Point on 3 day weekends and ensured the rules and regulation and the CUP were followed. A few changes were instituted from Memorial Day to 4^th of July based on owner input. The Board voted to continue the use of security of 3-day weekends in the future.

Committee Reports:

Roads/Point – Mike stated that all scheduled work on Aluffo Rd had been completed. A new survey needed to be conducted to record future required work and get scheduled. There has also not been a decision on future required squirrel abatement work and method. Mike assigned the squirrel abatement decision as an agenda item for the next Board meeting.

Docks – Jessie pointed out there was 1 dock high and dry on the Point. Mike stated he knew the owner and would contact them to have the issue resolved. (Late Entry: the high and dry dock has been corrected and is floating). Don stated there is also a dock moored in the lagoon which is against the Point owner’s requirements and correspondence sent out by the Board. (Late Entry: Don talked to the owner of the dock moored in the lagoon, told them of the requirements and asked them to move it. As of 15 Sep it has not been moved). Jessie also stated he would draft potential new policies for addressing location of docks, number of docks possible, and procedures for those desiring a new dock on the Point. There was also discussion about owners advertising existing docks to be used by renters of their property which is against RDR rules unless accompanied at all times by the owner, as well as advertising the availability of docks with the sale of property. The Board asked Jessie to look at these issues in addressing new draft dock policies.

Gate Keys – Leo said he had a few gate keys remaining and those requested by new owners had been sent.

Fire – Leo stated that all fire tanks were reported in operating condition. The CDF was to schedule owner training for South Shore residents in the near future and he would send out an email.

Future Master Plan – Wayne stated he was to schedule a meeting of the new committee and begin work on a draft plan as approved at the general meeting.

Correspondence – Don reviewed an email to the Board from a concerned owner about incidents that occurred on the Point during Memorial Day and the owner’s frustration about continued abuses and violations of the RDR rules by some owners. The Board discussed the need to enforce the existing rules for all owners and to take action against those owners who violate them. Don related that back to the concerned owner’s in a Board response to their email.

General Discussion:

Don brought up the requirement for new changes to the Bylaws to bring them up to date to detail exactly what the RDR Corp and Board actually is doing. Mike agreed the Board needed to review this and placed it as an agenda item for the next Board meeting.

Next Board Meeting

The Board tentatively agreed to have the next meeting on 24 Sept.

Late Entry: The next Board meeting had been moved to 9 AM, 8 Oct, at Bullard’s place, 5525 Whispering Pines Ln.

Mike Brannon adjourned the Board meeting at 11 AM.

Sincerely,

Don Bullard, RDR Secretary

Back

SLO CO RDR, Inc

7 May 2011

Board of Directors Meeting

Minutes (Draft)

0905 – Meeting was called to order by President Mike Brannon

Roll Call

Present:                                                                                                   Absent:

Mike Brannon, President                                                          Ken McAlister, Director

John Crass, Vice President

Don Bullard, Secretary

Joanne Russell, Treasurer

Wayne Woodard, Director (by phone conference call)

Leo Kennedy, Director

Carl Steinkraus, SNRA Rep

Jerry Ahrens, Member at Large

Karl and Thelma Bell, Members at Large

President’s Opening Remarks

-Mike Brannon thanked Connie Flowers for setting up the Point Cleanup

-10+ owners, same usual volunteers with some new ones

-A lot of work was accomplished

-Due to the high water, clean up will continue to be needed as water go down

Treasurer’s Report – Joanne Russell

-Only open bill was $900 for weed spraying

-State corporation filing is complete

-Taxes have been paid

-To date, 95 owners have paid 2011 dues, expect more to come in at General Meeting. Had a total of 105 paid for 2010. 2011 budget based upon 101 paid

-Motion made and was seconded to approve financial report, unanimously approved

-List of paid and unpaid members was reviewed, including discussion of long term no pay owners

-discussion of informing long term no-pays of their responsibility and beginning of official record keeping for future action if required

- Joanne presented 2011 budget to be present for approval at General Meeting

-Includes new budget reserves for future road and Point maintenance

-Better breaks out estimated bills and apportionment of funds

-Much like current allocation for High Meadows, Las Tablas, Maple Canyon

-Motion was made and seconded to approve 2011 budget for presentation at General Meeting

-unanimously approved

Road Maintenance – John Crass

-Need to make decision on squirrel abatement program, purchase bait or try Kaboom service. Decision will be made at first new board meeting, but it is a must to continue program

-Crack sealant has done very well, but there is still cold patching that needs to be done. We need to keep up with crack sealant on a regular basis, but there will be a cost to it that was not incurred before since it was not done on a frequent basis

-Fredericks’ will be in the area doing Running Deer Rd work. Will see if he can do patches with leftover from other projects. Need to walk Aluffo Rd to mark needed patches

Docks/Point – Don Bullard

-All RDR permission forms to authorized owners were mailed out so owners could apply for Monterey CO permits.

-Discussion of unmoored docks and hazards to navigation with upcoming big weekend.

-Board sent certified letter to one owner denying him permission to moor on the Point because dock was a hazard and there was no proof of insurance

-it was determined that RDR Inc my be liable if that dock causes an accident

-Board will contact owner and tell him to fix it or the Board would take action to pull the dock ashore and dismantle it before Memorial Day weekend

-(subsequent post Board meeting email indicates docks was given to different owner and it has been moved, but not confirmed)

-John Crass will notify different owner to properly moor their dock

-Discussion that Jessie, Point owner, does not mind day use boat parking on the lagoon, but NO permanent docks moored there

-One dock currently moored in Lagoon. Mike Brannon will contact owner

-(subsequent to Board meeting owner moved dock from lagoon)

-Board agreed to erect sign stating no dock mooring in the lagoon

-Board agreed to posting a sign for no boat parking or day use to the west of the launch ramp in accordance with RDR Rules

-Discussion of 3 day weekend point parking because of high water

-Lack of space and potential to get vehicles stuck in the mud and cause damage

-Email will be sent to all owners informing them of the restrictions and posted on the website.

-New Board will need to draft and define what is the RDR process for approving and permitting new docks, removing of hazard docks, and enforcing current RDR rules.

-Mike Brannon detailed his discussions with Jessie, Point owner, on future improvements. He was very supportive of a future Master Plan and potential improvements. His only main concern was with members not complying with being of the Point by sunset and no mooring of docks in the lagoon.

Point Memorial Day Weekend Security

-Board confirmed contract for private security service starting Friday

-Members in good standing will be given access, other will be turned away

-2 stations will be set up. One at the point, one at Aluffo Rd/Las Tablas Rd

-volunteers will be needed to assist

-No motor homes or trailers on the Point

-1 Vehicle per owner on the Point due to high water level

-Joanne will provide updated owner pay list

-Board will determine action on violators

-Security will be stationed on the Point to control access and abuses

Future Master Plan – Wayne Woodard

-Discussion of emailed Point surveys

-45 respondents, very supportive

-22 volunteered to be involved in committee

-51% supported helping pay for it

-Wayne will provide results to Secretary who will post it on the web

-Wayne will present at General Meeting

Fire Tanks – Leo Kennedy

-Fire tank at Saylers’ old property has been repaired and is in working order

-Don Bullard’s will be fixed and ready by Memorial Day Weekend

-The one at Fauci’s is in unknown condition and locked. Norm Flowers has access

New Mussel Inspection Process – Jerry Ahrens

-Monterey CO issued new inspection criteria that just came out

-Sated they would enforce on Memorial Day weekend

-Full impact not yet known, more than just self filling out form

-Jerry will brief at General Meeting

General Correspondence – Don Bullard

-New RDR Board email working well

-Discussed and approved protocols for Board handling of emails

-Don Bullard presented proposed Board response to correspondence received from owner asking numerous questions and raising issues to be resolved

-Board unanimously approved proposed response to owner

-Don Bullard submitted correction to August Board meeting minutes. They had stated that RDR "owned land west of the launch ramp". The proper recording should have been "RDR, Inc has access to the right of way easements west of the Point that includes the launch ramp"

-Board approved correction to August minutes

-Don Bullard reviewed an unsigned letter to the Board recommending changes and voicing concerns over abuses on the Point by owners. The Board acknowledged the issues but decided to take no action since the letter was not signed nor was there any indication of who submitted it. The Board approved the policy of only addressing correspondence that identified who submitted it.

General Membership Meeting Agenda – Don Bullard

-Discussion of proposed agenda for the meeting

-Mike Brannon is unable to attend due to family high school graduation

-Don Bullard will chair the meeting in his absence

-Meeting administrative duties were assigned

-Hold meeting to strict agenda and timeline

Goal is 1-1/2 hours

-Presentations and discussions on proposals requiring membership approval

-voting after all presentations complete

-other presentation and membership general topics

-nomination and voting of new Board members

-Post meeting presentation and demos

-Board unanimously approved General Meeting agenda

-Don to post to web

Adjournment – Mike Brannon adjourned the Board meeting at 155PM

-Next Board meeting will be with new Directors after the General Meeting

Don Bullard,

RDR Secretary

Back

SLO Running Deer Ranch, Inc.

Board of Directors Meeting

Minutes

5 March 2011

Brannon’s

Present: Absent: None

Mike Brannon, president

John Crass, vice president

Don Bullard, secretary

Joanne Russell, treasurer

Wayne Woodard, director

Leo Kennedy, director/SNRA rep

Ken McAlister, director

Carl Steinkraus, SNRA rep

Connie Flowers, RDR member at large

Chuck Enterline, RDR member at large

Georgia Steinkraus, RDR member at large

0900 – Board and other RDR members met at Aluffo Rd and Gage Irving for squirrel abatement demo using carbon monoxide, rather than poison or explosives. Contractor stated that he could cover 40-60 holes per hour at a cost of $125 per hour. Eradication on Aluffo Rd would not be permanent because of encroachment from adjoining properties and would require ongoing revisits. A discount group rate could be established if property owners also wanted to use the service. He cited several instances at vineyards he services as to the effectiveness of the use of carbon monoxide. The service does not require any environmental or pest permits and is not harmful to the environment or other animals. No decision was made by the Board as to whether to contract the service or not, but the ongoing damage to Aluffo Rd is a major concern.

0950 – Board meeting was called to order at Brannon’s by Mike Brannon. Role Call had all Board Members present.

President’s Opening remarks – Mike Brannon praised Wayne Woodard for his efforts on setting up the Future Master Plan conference call and internet video. He stated it was a well run event, the presentation went extremely well and it was a good form of communication. The downside was that there was only small participation from RDR members. There was good dialogue on the Master Plan and a lot of good ideas on going forward. It was decided that the first step had to be to approach Jessie (owner of the Point) on the idea of a future Master Plan and get his concurrence on going forward. Mike Brannon and Wayne Woodard volunteered to set up a meeting with Jessie.

Mike Brannon also stated we need volunteers to help identify which RDR parcels are improved or unimproved (no water, electrical, storage or use). We need to update the RDR plot map and have documentation for agreement with SNRA. The last time the plot map was validated was in 2005. We need to have plot map for the General Meeting so we can have owners help us validate it. Mike will work with Norm Flowers to get a current version of the plot map for the meeting.

Mike Brannon stated that he had investigated potential group rates for Cal Star Emergency Helo Services. SNRA has a group membership. The cost is $45 per year to cover the entire immediate family. Group rates require at least 15 people to sign up. It was agreed to have a Cal Star presentation at the General Meeting and offer sign ups.

Mike Brannon will develop and post a schedule for summer launch ramp duty.

Mike Brannon stated he will be unable to attend the May General Meeting due to a family high school graduation conflict. Other Board Members need to be assigned to discuss his topics.

Treasurer’s Report – Joanne Russell briefed the BOD on the closeout of the 2010 RDR budget. All 2010 bills have been paid and she identified the carry-overs for road allocation funds, main gate improvement fund, and the beginning of 2011 Aluffo road funds that amounted to $9308. As of 1 March 2011, 35 RDR members have paid their 2011 $333.00 dues ($200 RDR/$133 SNRA). However, some have not returned a signed CUP with their payment so they will not receive new Point keys. Joanne motioned that the 2010 finance report be approved. Leo Kennedy seconded. BOD unanimously approved.

Joanne presented a draft 2011 budget to the BOD. In it were the normal income and expenses incurred on a yearly basis. She also recommended that the 2011 budget establish 2 new reserves, much like the road allocation funds for High Meadow, Las Tablas, Maple Canyon, and the Main Gate. These 2 new reserves would be for Aluffo Rd maintenance and point improvements which have been paid for in the past on an adhoc basis, but are required annually. It would also establish a reserve that could build to support the future Master Plan for the Point if approved. The BOD approved the inclusion of the 2 new reserves in the 2011 budget which requires a vote at the annual General Meeting.

Joanne reviewed the upcoming 2011 RDR calendar.

2011 taxes have been sent out

Need to file with Secretary Of State for SLO RDR, Inc

Point key change 1 April – Ken McAlister will change lock

Need BOD approved 2011 budget for General Meeting presentation

Schedule Point Porta-Potties – Mike Brannon will do

May - Annual General Meeting, SNRA Dues, Insurance to be paid

Future Master Plan – Wayne Woodard briefed BOD on Future Master Plan conference meeting, ideas and way ahead. BOD approved the development of a presentation by Wayne at the Annual General Meeting. It was suggested we need to get RDR members involved to help Wayne. Connie Flowers suggested sending an email to all RDR members requesting their comments and help. Leo Kennedy agreed to send the email from the RDR Board.

Docks – Ken McAlister stated there are several owners in violation of required dock rules, which jeopardizes compliance with our Point easement. In the past certified letters to owners was a lot of work and didn’t bring results. Currently there is no way to enforce CUP requirements. Don Bullard offered to take charge of mailing notices to non-compliant owners. BOD asked Ken to provide current update of non-compliant owners. At next BOD meeting, it will be decided what action needs to be taken and what will be the process for enforcing the current rules.

Proposed Change to Section 3 of Bylaws – Leo Kennedy briefed the Board on the new wording of the Sec 3 proposed change, which needs to be sent out to the General Membership by 15 April. It was agreed that it was much clearer. Connie Flowers commented that the change from a 2/3 majority to 50% in the new wording may violate the use of Robert’s Rules which the BOD approved for use as its operating guidelines., Leo said he would investigate and make the change if required. Don Bullard motioned that the BOD accept the new wording, given their may be a change after Leo’s investigation. Wayne seconded. The BOD unanimously approved.

Roads – John Crass stated all previous worked contracted with Fredericks has been completed. Joanne stated it had been paid for. John said there needs to be a work party scheduled, but it is always the same people. Most owners just don’t support them. He also said the squirrel problem was increasing and will cost us more over time if we don’t do something. The BOD did not make a decision on whether or not to hire a contractor for squirrel abatement.

Fire Tanks – Leo Kennedy briefed the BOD that the fire tank at Saylers was still inop dues to bad tires. Don Bullard said his fire tank was also inop dues to a bad tire. He said it would be fixed by April. The condition of the fire tank at Fossi’s is unknown and his gate is locked, but Norm Flowers has access. The BOD agreed we need to get the fire tanks in working condition before the fire season.

The BOD agreed that there was not a need for the CDF to have a presentation at the General Meeting. Instead, Leo will get printed materials for handout to members.

Leo Kennedy confirmed that Jack Shettler has agreed to lock the main gate in the open position if there is an emergency in RDR.

SNRA – Carl Steinkraus briefed the BOD that SNRA had conducted a road walk to determine priorities for this year’s work. He also stated the new SNRA president was Phil Humphrey, but there were still some vacancies for required officers.

General Meeting Agenda – Don Bullard briefed the BOD on the proposed agenda for the General Meeting in May. The goal is to keep the meeting focused, with directed discussion, and to-the-point presentations. The meeting should last no longer than 90 minutes. The BOD discussed what action had to taken at the General Meeting to comply with RDR Bylaws and what other topics needed to be discussed. A 5 minute time limit was proposed on all presentations, with a brief discussion period for General Members to follow. Mike Brannon will be unable to attend the General Meeting. Don Bullard will open the meeting and read his President’s remarks.

The Board also discussed the preparation of presentation handouts for the meeting that need to be developed and be available to the General Membership on the web and at the meeting.

The BOD unanimously approved the proposed draft General Meeting Agenda with changes to the order of presentations and votes. Don Bullard will finalize the agenda for final BOD approval at the 7 May meeting and then post to the web for membership review prior to the meeting.

It was noted that 3 BOD members have their term expire at the General Meeting and need to be re-nominated or replaced. They are John Crass, Joanne Russell and Ken McAlister.

Next BOD Meeting - The next RDR BOD meeting is scheduled for 7 May 2011 at 9 AM at Mike Brannon’s. The focus will be to approve the General Meeting agenda and review presentations.

Mike Brannon adjourned the BOD meeting at 12:00 PM.

Don Bullard, RDR Secretary

Back

SLO Running Deer Ranch, Inc

Board of Directors’ Meeting

15 January 2011

9AM Mike Brannon’s

Present                                                                                                                  Absent

Mike Brannon, President                                                                           John Crass, Vice President

Don Bullard, Secretary                                                                               Ken McAlister, Director

Joanne Russell, Treasurer                                                                         Carl Steinkraus, SNRA Rep

Wayne Woodard, Director

Leo Kennedy, Director/SNRA Rep

Norm Flowers, Member-at-Large, RDR Webmaster

Karl & Thelma Bell, Members-at-Large

0910 – President Call to Order

Roll Call of Directors and RDR members present

President’s Opening Comments

-Importance of upcoming February Newsletter Articles to inform membership

-Connie Flowers will organize Newsletter, need all articles in soon

-Joanne will mail Newsletter once approved by the Board

Review of last Board meeting minutes

-Don Bullard made motion to accept minutes, unanimously approved

Draft Letter for 3-day weekend Security

-Wayne Woodard discussed the draft letter to membership on potential security and guest charges for use of Point on 3-day weekends.

-Discussion of inclusion in Newsletter

-Discussion of Future Master Plan Committee formation and scheduling of a conference call of those members desiring to participate

-Discussion on launch ramp easement and cannot charge RDR owners, Guest charges will require membership approval

-Board agreed on Wayne to provide article for future master plan committee in Newsletter, to include possible security and guest charges in committee discussions

-Board agreed to present presentation of issues at May 2011 General Meeting

Dock Rules

-Board agreed to have Ken McAlister, Dock Committee Chairman, develop draft rules and policies for Point docks. These would be sent to Board Members for comments and will be presented at General Meeting for discussion. They will also be included in Future Master Plan committee discussions.

-Includes policy of storing boats on the Point and condition of docks

Point Buoys

-Connie Flowers has been working with Lake Ranger to investigate placement of 5 MPH buoys on Point to reduce close high-wake traffic

Treasurer’s Report

-Joanne Russell reported that as of 12/31/2010 the RDR account had about $20K

-$13,536 was available pending outstanding bills

-Approx $10K carryover into new fiscal years considering $3500 already allocated for contracted road work.

-Received 1 additional RDR/SNRA dues check for 2010

-For 2010, 106 RDR owners have paid dues, but 11 of those did not pat SNRA dues

-2011 dues will be $333 for all RDR owners. $200 RDR/$133 SNRA

Joanne will mail out dues notice to all members in Feb 2010, due 1 April 2011

-Need an audit of all current property owners/parcels on RDR and South RDR

-Joanne motioned to accept financials as presented. Wayne seconded. Unanimously approved

Future Budget and Funding Discussion

-RDR budget has been flat-lined for many years

-RDR $200 dues hasn’t changes and well below those of Tri-counties and Cal Shasta

-The Point and launch ramp are an investment to all owners’ property value.

-Without volunteers providing work parties, services and funds, budget would be in the red.

-Given required yearly expenditures and escalating costs there is no remaining funds for unforeseen problems. Impacts all property owners. There is no budget for future improvements to the ramp and the Point.

-Special assessments have not been received well in the past and will not account for rising future costs

-Mike Brannon motioned that the Board propose an increase in annual RDR dues by $100 be presented to the general membership at the annual meeting. Don Bullard seconded. Unanimously approved.

Discussion of Annual Meeting schedule

- Some members have conflict with annual meeting on Sunday at 9AM

-Leo researched by bylaws that state Sunday 9AM required

-Board agreed to present general meeting with option of changing bylaws to either Saturday or Sunday General Meeting on annual Memorial Day weekend.

Road Work Discussion

-Tabled due to absence of committee chairman.

-Noted that there is still outstanding work for crack sealer

-Mike Brannon will get with John Crass to establish this years proposed road budget

Sec 3 RDR Bylaws Change

-Discussion of proposed change of Section 3 of RDR Bylawrs that was held over from last Board and annual meeting.

-Discussion that some wording was confusing and not sure of what the intent is

- Needs to be sent out to general membership 30 days prior to general meeting

-Leo and Wayne agreed to investigate wording, provide to Board for approval and send out to general membership no later than 15 April 2011.

Main Gate Keys.

-Request for keys to go out with dues notice

-Past notices have been confusing about which keys change

- Point keys change every April. Main and Gage Irving gates do not change annually

-Joanne will change dues notice to make it clear

SNRA Update

-Leo confirmed SNRA dues for 2011 was $133 for RDR members. 1/3 the dues for SNRA members across Town Creek

-Special assessment to increase RDR to full dues was voted down

-SNRA still needs volunteers for President, Vice President, and Secretary

-SNRA annual meeting and BBQ will be in July. Will have an auction for some tanks and equipment. Contact Leo if you have any auction items to volunteer.

Fire Tanks.

-Leo discussed location fire tanks and that one had flat tires. Wayne offered to donate tires if someone would pick them up and put them on

-Don Bullard listed his fire tank as available for general use

-Leo has scheduled CDF presentation for general membership meeting

Update RDR Plot Map

-Norm Flowers presented updated RDR owners and parcels plot map

-Still requires updates and changes

-Discussion of RDR dues waiver for unimproved properties – no well, electricity, structures

-Use same definition as SNRA for unimproved properties.

-Resolve unimproved RDR properties and identify to SNRA. SNRA allows dues waivers to unimproved properties and RDR won’t be held accountable for non-payment

-Board agreed to provide updated owners/parcel plot map at general meeting detailing known unimproved properties and owners/parcels that have paid or not paid RDR and SNRA dues.

RDR Website

-Don Bullard discussed RDR website and Board’s desire to use it as the primary vehicle for general membership information and communication. He will include in Newsletter. www.lakenacimientosouthshorearea.com

-Discussed Norm Flowers; desire to retire as Website administrator and need for volunteer to take over. Will include in Newsletter

-Wayne Woodard volunteered to create Gmail email account for the RDR Board, giving general membership better access for Board communication. Will post on website and in newsletter – RDRBoard@gmail.com

RDR Calendar

-Joanne reviewed the current RDR calendar and requested updates

-15 February, Newsletter mailing

-1 April, RDR dues due

-Week before Memorial Day, Porta-Potties on Point

-5 March, next BOD Meeting

-7 May, pre-general meeting BOD meeting

-26 May Annual General Membership Meeting

-Leo will email upcoming events and BOD meetings to general membership email list. All members welcome at Board meetings.

Mike Brannon, President, adjourned the Board meeting at 1140 AM

Don Bullard, RDR BOD Secretary

November 6, 2010 – 9:00 am

The Point

CALL TO ORDER by President Mike Brannon at 9:10 am.

ROLL CALL:

Present:                                 Absent:                                             Guests:

Mike Brannon                  Wayne Woodard                        Karl & Thelma Bell

Ken McAlister                   Leo Kennedy                              Norm & Connie Flowers

Joanne Russell                Don Bullard

John Crass                       Carl Stienkraus, SNRA Rep

MINUTES

Joanne Russell made a motion to approve the September 25, 2010, Minutes at the next Board Meeting. Since she and Ken McAlister were not at the last meeting and could not attest to the minutes, there was not a quorum for approval. Motion approved unanimously.

Treasurer’s Report: Treasures Report was approved as distributed and is attached to these Minutes. Motion to approve by Joanne Russell, Second Mike Brannon – Motion passed.

Joanne reported that all SNRA dues are now paid in full. Joanne asked for next year’s SNRA dues amount, in writing, so she can get a start on the 2011 Dues Notice

Norm Flowers asked that authorized/approved expenditures be noted in the Minuets. If authorization is done via e-mail, the results of the e-mail vote should be summarized in the Minutes. A copy of the e-mails should be attached to the hard copy of the Minutes for file

In Joanne’s presentation of the financials she expressed her concerns that the amount of dollars allocated in the Approved Budget for the roads and point, was short of what was the anticipated expense. Budget amount $9100 in Total. To date $1367.60 has been spent and have committed to spend $7350.00, or a combined total of $8717.60, leaving only $382.40 available.

Joanne moved that the Board take $1000.00 from the unallocated funds (from additional members’ dues, and the $57.00 SNRA dues recovery) and reallocate it to the Budget for roads, thereby creating additional funds for Road and Point work. Motioned was seconded by Mike, and unanimously approved.

OLD BUSINESS

Security on 3 Day Holiday Weekends:

Draft letter to all RDR Property Owners from Wayne Woodard re: Security on three day weekends, possible Security Guards and charging for guests on the Point was presented to the Board for action. After reading and much discussion, it was agreed that his ideas could be placed in the January Newsletter in ballot form for action at the General Membership on Memorial Day weekend. Cost of security guards was also questioned and will be looked into. Cost vs Expense. Further action was tabled until Wayne was present.

ROADS:

John Crass reported on the crack sealing maintenance work on Aluffo Road. Fredricks was hired and has begun work at the beginning of Aluffo – they will continue with the sealing the full length of Aluffo Road. There was also discussion as to the process of the repair work re cold patch vs hot patch.

The road maintenance at the first curve on Aluffo Road (Hamilton’s curve) was cleaned and cut back. Even though work has been done, it is anticipated that runoff will still be a problem.

Mike Brannon and friends mowed the full length of both sides of Aluffo Road. They also sprayed 150 gallons of round up.

Leo Kennedy asked Connie Flowers to present to the Board information regarding an additional 5 miles of SNRA insured road to RDR liability insurance. A copy of that information is attached to these Minutes. John Crass moved to approve the coverage of the additional 5 miles; second by Joanne Russell. Motion passed all in favor.

NEW BUSINESS:

Newsletter – Mike Brannon asked Connie Flowers if she would volunteer to prepare a Newsletter to be mailed in January 2011. Connie agreed to prepare the Newsletter with input and articles from the Board Members. This Newsletter will also include several ballot issues, as well as the Dues Notice.

Possible dues change for unimproved properties. Discussion on reduced RDR dues amount for properties that are unimproved, (no electric/no well). This will be looked into and presented to RDR property owners at the General Meeting for a vote. Norm Flowers was asked to review the parcels in RDR and come up with a map of unimproved parcels.

Meeting Notice: It was suggested that a Board Member could e-mail the Board Meeting Notices to all on the RDR e-mail list. This could generate attendance.

Web Master wants to retire – looking for a volunteer to assume the task.

Short discussion on lake buoys and their cost, as well as the procedure for placement on the Lake. Connie Flowers volunteered to contact Monterey County Parks and report back to the Board on her findings.

Walk-about on the Point. All present toured the Point. Observing docks, and current condition of the Point. Improvements to the roads on the Point have been completed. Still some minor leveling to be done. Larry Brannon. moved and distributed several tons of base on the roads.

Meeting Adjourned at 10:45 am.

Respectfully submitted

Connie Flowers, Secretary Pro Tem

Back

SLO Running Deer Ranch, Inc.

Board of Directors Meeting Minutes

25 September 2010

The meeting was called to order at 9:05 AM by President Mike Brannon.

Members in attendance were:

Mike Brannon, President, Director

John Crass, Vice president, Director

Don Bullard, Secretary, Director

Leo Kennedy, SNRA Rep, Director

Carl Steinkraus, SNRA Rep

Karl and Thelma Bell, General Members at-large

Mike Brannon opened the meeting by thanking all of the Board members for their time, participation, and hard work and stated it was his wish that we continue to work hard to get substantive things accomplished prior to the next General Membership Meeting in May 2011.

The Board would also like to thank Bert for all of her hard work on the roads

Status of short-paid SNRA dues.

Wayne Woodard’s letter to the short-paid members was approved by the board and sent out.. The results were 7 additional members paid, leaving 14 RDR members in good standing have not paid the full SNRA dues.

Joanne Russell, as approved by the board, paid SNRA the full short amount ($4411) in August to clear the RDR deficit with SNRA.

Joanne will provide short-paid members contact info, if available, to Board members who will contact the short-paid members personally to explain the consequences of future non-payment

SNRA is starting a class action suit against all SNRA owners who have not paid dues. It appears they have the legal backing of California Statute 845. This action will not impact the short-paid RDR members who are in good standing because the Board paid SNRA the full amount required for 2010, taking the funds out of the general fund to make up the shortage. This legal action could impact RDR members who are not in good standing (haven’t paid RDR or SNRA dues), In the future the Board stated its intention was not to make up the difference, and therefore, short-paid members could be subject to SNRA legal action.

Action Item: Once contact info is available Mike Brannon will assign names to Board members to contact short-paid members.

SNRA Meeting and vote.

Carl Steinkraus and Leo Kennedy discussed the upcoming SNRA meeting where 2 issues are up for vote.

1 –Vote on SNRA budget for next year which will establish required dues assessments.

2- Vote on Special assessment for increased work which would result in charging RDR the full assessment instead of the 1/3 portion currently in effect

Ballot can be obtained from the SNRA newsletter or on their website. Ballots must be received by SNRA by 5 October 2010.

Also at the meeting will be an election of new SNRA officers. The president, secretary, and road maintenance manager are leaving. Anyone who has kept up-to-date payment of SNRA dues is eligible to be nominated. RDR needs its members on the SNRA board and needs volunteers.

Action Item. Leo Kennedy will draft and send out email to all RDR members he has contact info for advising them of the SNRA vote due by 5 Oct, encourage RDR members to vote and request volunteers for nominating to the SNRA Board election.

Financial Quick Look

Don Bullard reviewed the August financials for Joanne Russell

Out of 132 RDR owners only 105 have paid. This is a shortfall to all RDR members and improvements. These members need to be contacted and advised of the potential SNRA class action

Board also needs to investigate those properties which are unimproved which qualify for 100% SNRA dues waiver, maybe should qualify for RDR waiver

RDR plot map and registration of current owners needs to be updated

Action Item: Leo Kennedy and Mike Brannon will discuss updating RDR plot map with Norm Flowers and try to determine of the 27 unpaid members which are totally unimproved and try to update current RDR ownership roster.

Action Item. Once contact info is available, Mike Brannon will assign names to Board members to personally contact unpaid RDR members

Road Maintenance

John Crass discussed the need for another work party to clean mud and dirt off road and fix potholes.

Mike Brannon is working bid for road base on the Point before the rainy season.

No permit required squirrel abatement product has been found and appears to be working well.

Need to send email on upcoming working parties out to all RDR email list and post on website.

Fire

Leo Kennedy reported that Capt Tim Harness of Station 35 is preparing a training session for all members on how for volunteers should respond to a fire. Presentation will be on a Saturday at South Shore, but no date has been selected. Board plan is to record the session and make available to all RDR members and prepare a written document to have available to had out to RDR members and guests.

Action Item: Leo Kennedy will send an email to all RDR members once the fire training session date is set.

Docks

A review of last meeting’s dock discussion was put on hold until there was full board attendance. There was discussion of drafting a protocol to address dock issues and put it up for vote at the next general meeting.

The need for a 5 MPH buoy in front of the docks was also discussed

Action Item: Ken McAlister will draft a proposed RDR dock policy to be presented to the Board for review. He will also investigate with Rangers about getting a 5 MPH buoy

Insurance

Leo Kennedy discussed the quote for additional insurance for RDR on SNRA roads to protect RDR from potential legal action. This would be a $130 yearly increased. The Board considered the amount minimal with respect to the potential legal costs.

Action Item: Leo Kennedy will send out an email to all Board members for a vote on accepting the $130 additional insurance fee

Point and Gate Keys

Leo Kennedy has custody of additional point gate keys

Don Bullard reviewed his investigation of installing an electronic gate on Allufo road that will limit access to the Point to only RDR members and their authorized guests. Contractor, utility, fire agreements still have to be pursued. Board approved continuation of the new gate investigation and potential bids.

There was no point watch on Labor Day and, although the amount of traffic was down, there were numerous trailers parked on the Point in violation of posted signs. There will continue to be a need for a Point watch on big weekends

The Board agreed we need to go back to Point passes and guest passes.

General Correspondence

Don Bullard discussed the need to update RDR website, link it to SNRA site, and push membership to use it as the primary source of all RDR info. Currently it is not as user friendly as it could be and not many use it. It is more of an RDR history than a functional website.

Joanne Russell has sent out to all membership wording to change the CUP section 3 that was held over from last general meeting

Mike Brannon discussed the need for a Board newsletter to RDR membership, discussing Board actions, RDR issues, upcoming votes and events, and general purpose RDR info. The Board targeted Feb 2011 to publish the first newsletter

Action Item. Mike Brannon will discuss with Norm Flowers the details of updating the RDR website and what will be required

Action Item: RDR Board members/committee chairman will starting drafting their portion of the Feb newsletter.

Future Master Plan

Board discussed the need to develop a draft plan that includes Point improvements, docks, roads, policies, and dues

Action Item: Wayne Woodard will put together a draft master plan document working with committee chairman for input. The goal is to send out draft plan for membership comment in Feb 2011

Point Guest Fees

Wayne Woodard’s letter to the general membership on proposed guest Point and launching fees was held from discussion until full Board attendance

The next RDR BOD meeting is tentatively scheduled for Saturday, 13 November 2010 on the Point, or at Mike Brannon’s if inclement weather.

The BOD meeting was adjourned at 11:05 AM by the President

Sincerely,

Don Bullard

RDR BOD Secretary

Back

SLO Running Deer Ranch, Inc.

Board of Directors Meeting Minutes

7 August 2010

Members in attendance were:

Joanne Russell reviewed the status of membership payments for RDR dues and the SNRA assessment.

Mike Brannon reviewed Directors duties and responsibilities. The following committees and Chairpersons were designated:

Joanne Russell reviewed the Financial Report, bills due, expenses, road funds, and reserves:

Outstanding Actions from Annual General Meeting

Ken McAlister reported all current docks are properly registered and insured

Future Improvements to RDR and the Point

General Correspondence to the Board

Next Board of Directors Meeting