MINUTES
GENERAL MEETING & ELECTION OF BOARD OF DIRECTORS
SLO RUNNING Deer ranch Company, Inc.
May 29, 2011 – 9:00 am. @ The Lobo’s
Located on whispering Pine Lane off of Aluffo Road
The meeting was called to order by Secretary Don Bullard at 9:00 am
Pledge of Allegiance was led by Connie Flowers.
Present: Absent:
Vice President John Crass, Mike Brannon, President
Secretary Don Bullard
Treasurer, Joanne Russell
Director & SNRA Rep., Leo Kennedy
Director, Ken McAlister
Director Wayne Woodard
SNRA Rep. Carl Steinkraus
President’s Opening Remarks – delivered by Don Bullard.
First I would like to apologize for not being present but my youngest graduation from school had to take precedent. Second I would like to thank the Lobo Family for hosting this General Association meeting Also I would like to give a special thanks to Connie Flowers for organizing the Easter weekend Work Party at the Point last month. It was wonderful to have such a great participation and to feel like a lot got accomplished in one day just by working together.
Last, I would like to thank you for the opportunity to serve as President for the Running Deer Ranch Association, for this pas year. It has been a challenge, but one that was made easier through the support and very active participation of all of the Board Members. I most sincerely wish to thank the Board Members serving this term, as they have come with fresh ideas and we have had an 82 percent attendance at our monthly meetings.
As we face a new year and you choose new leadership, I would like you to think about a couple of things. Many of you may not remember when there were no paved roads here at RDR, the launch ramp had no concrete, and the Point was not gated or policed. All of these improvements were accomplished through volunteers, on the Board and off, who donated their time and money to get these things done. Running Deer Ranch could easily backslide to its former state if two things don’t happen. We need to more members involved in volunteering to either work or help the Board AND we have to acknowledge and be willing to pay the costs necessary to prevent the deterioration of the work that has already been started. The Board plans to make it easier for all RDR members to contribute either by helping with work parties or if you can’t physically help, by donating to pay the costs for these work parties. We all have to acknowledge that to keep RDR up, we MUST do maintenance, which will help us to keep this wonderful asset available and useful to future generations to come. I am a second generation Running Deer Ranch member, who has taken on the responsibility of caring for RDR from my parents. My children are becoming adults and I want them to be aware that their turn for keeping RDR healthy is coming. The same is true when land is sold within the association; new owners need to be aware of the responsibilities that come along with their share in using the improvements that RDR has developed.
This year the Board has run the day-to-day maintenance of Aluffo road and the Point making many improvements. Our focus has been, but not limited to:
Improving communication access to membership with the website, which provides easy access to the newsletter and budget and fund expenditures.
Developing and studying a membership survey for a potential Point Master Plan that will benefit all owners
Resolving to enforce membership By-laws.
Establish Dock Rules as well as setting up new policies to address the addition of new docks.
Providing security at the Point on Holiday Weekends
Reviewing and validating the Association plot map to provide proper dues structure for RDR and our agreement with SNRA
I think that we have accomplished so much considering that the Board is made up of only 8 members, with an additional 5-10 loyal volunteers who help back us up. BUT these 10 to 20 people cannot do it all. They are only 8% of all RDR owners and there are only 10% of the RDR owners who are in good standing for having paid all of their dues. The few do all of the work for the benefit of 100%. I am well aware that this often happens in any organization but that does not make it right. The recent successful work party is an excellent reflection of how much more can be accomplished when more people participate. Besides, it’s a lot more fun when more people get involved. Please, we need the general members to participate on committees and help the Board decide the best ways to improve and maintain Running Deer Ranch so that all will benefit. Regardless of how much you, as a member, are here, your participation affects every other member. As new leadership takes over, I hope to see all of you taking more time or effort to make the RDR Association strong and vital for many years to come.
Most sincerely and respectfully submitted
Michael R. Brannon
Introduction of Board and Report on Board Participation – Don Bullard
The Board held seven meetings over the last year – with an 82% attendance record. With the use of teleconferencing, absentee members were able to participate in the meetings.
Members at large introduced themselves and stated where their property was located. Thirty-six properties had representatives. Attendance list is attached and a part of these Minutes.
Financial Report and Recommended New Reserves – Treasurer Joanne Russell.
The Balance Sheet for year end 12/31/10 was present to the membership. The year closed with 106 Paid members, of which 94 paid the additional SNRA amount. Eleven did not reimburse RDR and one paid directly to SNRA. Cash received and accounts paid were reviewed, along with funds that were transferred to the Road allocation accounts. A detailed listing of income & expenses by month was provided to the members for their review. The Current Balance sheet shows $46,149.94 in funds in the bank, of which $39,309.44 is available funds; $13,144 is due to SNRA.
There is a Total Income of $33,621.50 which also represented $367.00 of 2010 dues collected in January, 2011 (SNRA expense of $167.00).
RDR had open A/P from 2010 of $4,061.38 (Insurance & M. Fredericks), which is reflected in the total expenses of $7,848.94.
A total number of paid members through 5/17 was 100 plus 2 who paid on Friday & Saturday (5/27 & 5/28)
The proposed budget for 2011/2012 is based on the current dues, and will be updated based upon the membership dues vote later in the meeting. The budget called for 101 paid members. Available funds with the Income & carry-over from 2010 is projected at $43,291.50. Operating Expenses are projected at $21,013.00, estimated Road & Point work is estimated at $12,500, and estimated Road allocations were at $2,000, which totaled $35,513.00. Operating Profit & Loss would be $7,778.50.
Joanne also discussed a proposal from the Board to set-up Road Maintenance Reserves (5% of funds collected) & Point Enhancement Reserves (7.5% of funds collected) in addition to the $5K we carry over each year as a beginning balance for the next calendar year's expenses. This was discussed and voted on later in the meeting.
Updated Property Map, Unimproved Parcels – Don Bullard
As of May 1, 2011, the RDR Parcel Map has been updated showing unimproved lots. Unimproved is defined as property with no structures, no use, no well and no electricity. The members were asked to check the map for verification of their property and status.
This information would become important, should SNRA choose to not collect assessments on unimproved properties. Thanks were extended to Norm Flowers for the map.
Committee Reports:
Roads & Maintenance – John Crass
Rains have been hard on the Roads. There were two work parties – cold patch and crack seal on Aluffo Road. The squirrel erosion is a major problem. Slurry coat could cost up to $12,000 for the full length of Aluffo Road. More work parties are needed to maintain good road conditions and on going squirrel abatement is essential to maintain good road conditions.
Point & Dock Policies – Ken McAlister
80% of docks are incompliance with the Dock Policy. Proof of insurance is the main problem, due to the property owner’s different policy expiration dates. Without current proof of insurance or not abiding by the rules set forth my Monterey County, and the CUP docks can, and will be, towed and or destroyed. Docks will be discussed in more detail at the next scheduled RDR Board of Director’s meeting.
Fire Tanks and Call Tree – Leo Kennedy
It was reported a new and up-dated fire tree has been completed. Leo Kennedy and Chuck Enterline co-chair this item. If you do not have a copy of the Call Tree, contact Leo, Chuck or one of your Board of Directors. You can also find a copy on the RDR Web Site at
www.lakenacimientosouthshorearea.com there are a couple of community Fire Tanks available – one at the "Saller Hill" on High Meadow and Running Deer Road and one at the Bullard’s on Whispering Pines Road. Dennis Hamilton has a large water truck.Main Gate and Point Keys – Leo Kennedy
The Point Key changes each year.
The Main Gate key remains the same until announced differently.
The Main Gate key will also open the Gage Irving Gate.
SNRA Report- Leo Kennedy and Carl Steinkraus
SNRA needs a Secretary. Training provided. Most of the road work has been completed for this summer. The SNRA June BBQ and Information day is scheduled for June 12th at Cal Shasta Club House.
Website e-mail and general correspondence – Don Bullard
All of the financials, minutes of all Board Meetings, and meeting notices are on the Web Site. The Board has also set up an e-mail address for any questions, suggestions, etc. To contact the Board write to RDRboard@gmail.com The G-mail address is checked about every 10 days.
Discussion of 3-Day Weekend, Security and Guests – Wayne Woodard
The feedback on the Security Guard has been excellent and the general feeling was the guard was a good idea and a successful venture. The purpose of the guard was to help enforce rules that are already established. It was hoped that donations from owners and guests who used the launch ramp would cover the cost of the guard.
Regarding gate security – Brenda Nokes said Friday evening the Main Gate was open and no one was checking the cars as they entered. She suggested that the T-Shirt sale be moved further up the road. This would insure greater security on this major holiday weekend allowing only property owners and their guests to come in.
Discussion of Draft Future Master Plan – Wayne Woodard
The Board received 45 responses to the Survey on a future Master Plan at the Point. The Point is an asset to the community and enhancing the point will only improve the area as well as owner’s property values. The highest score was for Point improvement and over 20 owners said they would help on this project. There were mixed reviews on Member’s dock and all agreed the Point is an important asset to all. There will be follow-up meetings with the interested owners. Carol Compton pointed out that the Launch Ramp is an extension of Aluffo Road and all property owners have use rights and therefore, charging for use of the ramp cannot be done.
By-Law change– Article V - Section 3 – By-Laws, Rules & Regulations and Conditional Use Permit Amendments
Proposed amendments to Running Deer Ranch Co. Inc. By-Laws
Amendment A provides a procedure for amendments of the By-Laws, Rules & Regulations and Conditional Use Permit to be proposed by members.
Amendment A:
ARTICLE V - MISCELLANEOUS
Section 3 – By-Laws, Rules & Regulations and Conditional Use Permit Amendments –
Current wording:
The members in good standing may adopt, amend, repeal or revise the By-Laws, Rules & Regulations and Conditional Use Permit with a vote that is passed by a majority of all received votes from members in good standing. These proposed changes will be sent out to all members in writing no less than one month before the meeting and the votes will be collected and then counted at any special or regular Annual Meeting. The Board of Directors may recommend changes in the By-Laws, Rules & Regulations and Conditional Use Permit to the general membership. These proposed changes must also be sent out to all members in writing no less than one month before a meeting. The votes will be collected and then counted at any special or regular Annual Meeting and a vote is passed by a majority of all received votes from members in good standing.
Proposed wording:
The members may vote to adopt, amend, repeal or revise the By-Laws, Rules & Regulations or Conditional Use Permit, provided the total votes received equal or exceed 50% of the RDR members in good standing. The By-Laws may be changed with a 2/3rds majority, the Rules & Regulations or Conditional Use Permit with a majority of 50% plus 1 of the votes received. The proposed changes will be sent out to all members in writing no less than one month before a special or regular Annual Meeting and the votes will be collected and counted at the meeting. Votes can be accepted by mail or e-mail prior to the meeting.
The Board of Directors may recommend changes in the By-Laws, Rules & Regulations or Conditional Use Permit to the general membership.
Any member in good standing, with a second from another member in good standing, may propose amendments to the Board of Directors at any regular Board Meeting. The submission of this request can be accomplished either in person or in writing. All amendments must be submitted to the Board of Directors at least 45 days before the general membership meeting in order to allow a 30-day notice to the general membership prior to voting. A Board meeting must occur between 75 days and 45 days before the general membership meeting.
All properly submitted proposed amendments, except those that would violate the Grant Deed of Easement, which is the Board’s responsibility to protect, will be presented to the membership. The Board may indicate to the membership whether or not they endorse, oppose or remain neutral on the proposed amendment.
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The purpose of Amendment B is to govern meetings by "Robert’s Rules of Order".
Amendment B:
ARTICLE V - MISCELLANEOUS
Section 6 - Robert’s Rules of Order - "Robert’s Rules of Order Newly Revised" shall govern all Running Deer Ranch Co. Inc. meetings in which they are applicable.
Mail in Ballot to amend the By-Laws passed. 43 for the change and 1 apposed.
Mail in Ballot to include Robert’s Rules of Order in the By-Laws passed 44 for 4 against.
Discussion on future RDR Dues – John Crass
Cost of oil keeps increasing and road conditions continue to need maintenance. It was suggested that the dues for 2012 be increased by $100 per owner.
Motion by Carl Stienkraus, second by Jim Hill to increase the 2012 RDR dues by $100.
Motion Passed 29 – 1.
Motion by Joanne Russell for the SNRA dues to be passed through and included with RDR dues as approved by SNRA. Second by Patrick Hill.
Motion passed 32-1.
Motion by Jim Hill, second by Don Heflin to accept 2011 Budget and new Reserve allocations.
Motion passed – 31-0
Motion by Kati Bullard, second by Jim Hill to authorize a committee to address 3-day weekends and use of the Point and suggested rules and guidelines to be presented to the RDR Board for consideration.
Motion passed 31-0
Motion by Don Heflin, second by Patrick Hill to establish a new committee to draft a Future Point Master Plan with estimated, costs, labor and time to be presented in increments to the Board for consideration, discussion and implementation.
Motion passed 28-0
Mussel Inspection Procedures – Jerry Ahrens –
There are 70 volunteers from various local areas. This year the procedure has changed from "self" certification to being certified by a trained inspector. Every boat must be screed by an "inspector" who will sign and stamp your certificate. The certificate must be renewed every two weeks. Non compliance can result in a fine up to $2,000.
Open Discussion
An incident at the Point was brought to the attention of the General Membership by Kathy Hill. A young girl who was very intoxicated fell out of the back of a truck. The truck load of other young people drove off, leaving her on the ground. Fortunately, she was not badly injured. The concern was not only for the girl. But "What is the liability in this type of situation?" Does it reach out to all property owners or just to the owner of the invited the guest? Follow up from the Board was requested.
Nominations for new RDR Board of Directors for 2011-2012.
Joanne Russell, Ken McAlister and John Crass terms have expired. Three new Board Members are needed to fill the vacant positions.
Nominations were open and the following property owners were nominated and accepted the nominations. Jerry Ford, Jess Felgenhauer, Kelly Lobo and Gary Bosman. Joanne Russell and Thelma Bell were also nominated and both declined the nomination.
The new Board of Directors are: Jerry Ford, Jess Felgenhauer and Kelly Lobo.
Meeting was adjourned at 11:35 am.
Respectfully submitted,
Connie Flowers, Secretary pro tem.
GENERAL MEETING & ELECTION OF BOARD OF DIRECTORS
SLO Running Deer Ranch Company, Inc.
May 30, 2010 – 9:00 a.m.
The Lobo’s
Call to order – Carl Steinkraus, RDR VP called the meeting to order at 9:10AM.
(Nancy Brownell, RDR President had a family emergency) She was unable to attend the meeting.
Pledge of Allegiance - led by Kelly Lobo
Roll Call; The following RDR board members were present; Carl Steinkraus, Chuck Enterline, Joanne Russell, Ken McAlister.
Minutes of the May 2009 General Meeting - were approved at the June 2009 Board of Directors meeting.
Bob Bergstron from Cal Fire spoke. He said every year we begin by saying that THIS is the worst fire year ever and this is no exception. With the amount of rain we had, we have a very abundant grass crop. All we need is an ignition source. The grass will burn very hot and if it gets into the brush, we will have a big fire. The heavy grass can create many BTU’s.
When volunteers come to a fire please wear proper clothing. This includes long sleeve shirt, pants, and boots.
The first attack will probably come from the air, followed by locals.
Our number 1 priority at any fire is that nobody gets hurt. Please keep an OUT open at all times and avoid being trapped. An "out" means a way to escape if the flames become too intense.
Around your house, keep at least 30’ cleared to the soil. All trees within 100’ need to be trimmed in such a way that any ground fires would not ignite the tree. (tree limbs etc). Keep all tree limbs from any chimney. All trees must be at least 10’ from any roof.
Es Berliner from Cal Fire commented that California has now become a year round fire situation, we just have peak seasons. Each person/family needs to make survival and evacuation plans. A suggested web site to visit is;
http://www.calfireslo.org/
Las Tablas station #35 is to open soon with two new captains; Tim Harness and Nick Gelos.
All volunteers need lessons on strategy and tactics on the most effective way to fight a fire and the most important thing is how to stay safe. Hopefully a brief class can be conducted soon. It is recommended that everyone carry a shovel in your vehicle.
Robin Dickerson, PE (rdickerson@tjcross.com) (661-831-8782 ext 217) represented the SLO County on the quagga and zebra mussel prevention. She indicated we need to help with the prevention program for it to work. The infestation began in the Great Lakes in 1988 and has been moving south and west ever since. They contaminate lakes by altering the water chemistry; have rapid and logarithmic population increases. Boats from contaminated areas can bring them to our lake. The Nacimiento water system goes online this year and these mussels could clog the system. The Great Lakes have already spent 5 billion fighting this issue. This intrusion could impact our property values, create problems with the dam, wreck docks, and cover the shore lines with razor sharp shells. They would, however, clear up our lake and increase visibility as they are water filter animals.
This year we are working on education, with self-check forms. Trained volunteers can inspect boats signing them off as well. The most important factors are that all boats are clean, drained and dry. The mussels can transfer from kayaks, anchors, ropes and even fishing line. Quagga or Zebra mussels cannot survive in salt water so boats and equipment used in the ocean are not a threat.
They can live outside the lake from 5-30 days. Three counties south of us and one lake north of us are infected.The following RDR members are trained and have inspection forms; Loren Boe, Dennis Hamilton, Carl Steinkraus, Chuck Enterline, Ken McAlister, Connie Flowers,and Bert Lindsay..
Treasurer’s Report & Budget for 2010-2011 –Joanne Russell, RDR Tres. presented the treasurer’s report and budget (attached) for SLO Running Deer Ranch Company, Inc. (RDR). We have either 100 or 101 paid members so far. As of 5/25/2010 our total assets were $23,112.10.
-----Chuck Enterline made a motion to accept the treasure’s report as stated. There was second and the motion passed with no objections.
How to settle the SNRA payment issue;
Carl Steinkraus, RDR VP,as well as Jerry Ahrens, presented some background information on this issue. The RDR dues each year, by our by-laws, are a set amount determined at the Memorial meeting. The SNRA assessment is determined at a later date (Oct or Nov). Last year the SNRA assessment was increased. Because our by-laws only let us change our dues at the annual meeting, when our dues notice went out this year, we were forced to show two fees, one for RDR dues (which did NOT change) and two, the SNRA assessment fee (which had increased). The vast majority of RDR members paid BOTH, but there were some who elected to pay only the RDR dues portion.
Jerry Ahrens made a motion that RDR make up the difference between what we said we would pay SNRA (in assessment fees) and what we actually did pay SNRA. There was a second, and the motion passed with 1 NO vote.
Cynthia Boe made a motion to combine both the RDR dues with the SNRA assessment into one bill. The RDR dues would not change after the annual RDR Memorial meeting, but as the SNRA assessment could, ONE bill would be sent to our membership which included the combined amount. Connie Flowers seconded the motion passed with no "No’s"
Norm Flowers urged us to make this part of our by-laws.
President’s report; none
SNRA report; Leo Kennedy indicated that there would be work on Running Deer Rd, the old Gage Irving and Cal Camp Loop. The annual SNRA meeting and B-B-Q would be at the Cal Shasta Club House on June 13, 2010 @ 9;00 am. Sue Kennedy encouraged any person(s) with concerns to get involved. She suggested watching the SNRA newsletter.
GATE; Carl Steinkraus reported that there had been some problems with the feedback loop.
DOCKS; Ken McAlister indicated that everyone now was insured and all docks were in the water.
FIRE; Chuck Enterline reported the RDR fire wagon is up and running…It is located at the top of the hill where Running Deer and Tres Vista Road intersect. Dennis Hamilton reported he has a 2500 gallon water truck. (Don Bullard @ 5525 Whispering Pines as a 220 gallon portable tank)
Method to bring proposals to the RDR general membership; Connie Flowers and Chuck Enterline worked on a proposal to be presented for vote at this meeting. The RDR board had reviewed the final proposal. Because we lacked a 30 day notification, it was decided to do this next year.
Nomination of RDR officers; With 4 positions available the following nominations were made; Wayne Woodard, Don Bullard, Leo Kennedy and Mike Brannon.
Connie Flowers made a motion to close nominations and accept the above nominated as elected. There was a second and the motion passed unanimously.
Motion to adjourn; Pam Grove made a motion to adjourn. There was a second and the motion passed;
Respectfully Submitted, Chuck Enterline, RDR Sec. (outgoing)
NEW RDR BOARD;
| Mike Brannon | mb@smith-electric.com | President/Director |
| John Crass | JCrass@genchemcorp.com | Vice-President/Director |
| Joanne Russell | joannerus@pacbell.net | Treasurer/Director |
| Don Bullard | dkbullard@satx.rr.com | Secretary/Director |
| Ken McAlister | 2mrmac@earthlink.net | Director |
| Wayne Woodard | paso.cab@gmail.com | Director |
| Leo Kennedy | runningiron@wildblue.net | SNRA Rep/Director |
| Carl Steinkraus | steinkrauscg@hotmail.com | SNRA Rep. |
| Nancy Brownell | brownie@sbceo.org | Past President |
| Chuck Enterline | clubchuck1@yahoo.com | Past Secretary |
GENERAL MEETING & ELECTION OF BOARD OF DIRECTORS
SLO Running Deer Ranch Company, Inc.
May 24, 2009 – 9:00 a.m.
The Lobo’s
Call to order - Nancy Brownell at 9:10AM.
Pledge of Allegiance - led by Don Bullard
Roll Call - Leo Kennedy - Nancy Brownell, Norm Flowers, Chuck Enterline, Carl Steinkraus, Karl Bell, Jerry Ahrens, and Leo Kennedy - present; Mike Brannon - absent.
Minutes of the May 2008 General Meeting - were approved at the June 2008 Board of Directors meeting.
Treasurer’s Report & Budget for 2009-2010 – Norm Flowers presented the treasurer’s report and budget (attached) for SLO Running Deer Ranch Company, Inc. (RDR). We have 97 members so far in 2009 with income of about $30,100 and expenses of $8375. The net income to date is $21,725. Available balance is $26,723. Norm presented a budget based on our typical membership of 105. This would give us projected funds available of $39,186. Expenses would include SNRA fee transfers and other operating and fixed expenses of $18,900; carry over funds of $5916; and a maximum Aluffo Rd. maintenance cost of $12,500 with $1870 in reserve allocation funds. Leo moved that the report be accepted, seconded by Carl. Report was accepted by the members.
Fire Captain Pat Marshall, CDF - Pat Marshall said 2009 is the worst fire season yet predicted. We are in the 3rd year of a drought and, in spite of some late season rains, brush moisture levels are currently equivalent to those normally measured in July. Peak fire season usually starts in August or September but we are getting close to it now.
He reminded us to be very careful with camp fires and BBQs: keep a fire small and keep at least 10’ of bare ground around it. Keep 100’ grass and brush clearance around buildings in flat areas and 200-300’ on steep slopes. Keep 10’ separation between trees and lower vegetation or the ground. He warned that embers can easily be blown 20’ to 200’ and recounted seeing baseball sized embers blown a mile in 70 mph winds. Inspections will be starting next week.
Captain Marshall noted that there will be many personnel changes in CDF. Battalion Chief Steve Reeder has been moved to south-county. His replacement will be announced in a few weeks. There will be a significant reduction of staffing due to state budget problems. Up to 1600 people will be cut. Retirements will increase but also stations, crews and other personnel will be cut.
There were questions about response times. If Las Tablas station is manned they can be here in 15-20 minutes; if not, 35 or 45 minutes from Oak Shores or town. The detailed map of Running Deer Ranch which we gave the Las Tablas station is good, especially because out-of-area fire fighters may have to respond. When asked about evacuation Capt. Marshall recommended that we go down to the lake. It is the safest place to be and we won’t impede incoming fire equipment. He reminded us to mow before 10AM and to check mufflers and spark arrestors to be sure they were working. Also, keep water handy in case you do start a fire.
Introduction of Property Owners - Property owners in Running Deer Ranch identified themselves and their property locations.
Presidents Report – Nancy Brownell first thanked Harvey Lobo and his family
for again letting us use their place for our annual meeting. She said that in
composing her "President’s Message" she at first had trouble thinking of Board
accomplishments but in going through minutes of meetings she saw, in the July
meeting, a different way to look at the issue. She read Norm’s review of RDR
transactions allocations and of Jerry and Carl’s
many hours spent maintaining the gate machinery and the new exit loop. She read
of the success of the 4th of July gate watch and Bert’s report on the
application of 75 tons of asphalt to Aluffo Rd. She realized that it is not a
single feat, but the everyday tasks carried out by our volunteers that are the
important things. She thanked all of the many volunteers, including Jerry and
Carl time working on the gate and for being SNRA reps, Loren Boe for his tractor
work, and Karl Bell, Kevin Drom, Larry and Mike Brannon, Carl Steinkraus,
John Crass, and Charlie Compton for being the launching ramp clean-up
patrol. Thanks also to Bert for chairing the Road Committee, Connie for
newsletters and Norm for the website and gate code changes. Thanks to members of
the various committees. Thanks to Cynthia Boe and Jeff Urbach for bringing new
ideas to the Board and to Leo for reporting on what happened at meetings.
Nancy said that there are differences of opinions on different subjects and we need to be creative and respectful in finding solutions to our problems. One area which will need attention in the next year is fleshing out the recent changes of our by-laws.
SNRA Report – Jerry Ahrens & Carl Steinkraus - Jerry Ahrens mentioned the responsibilities of the South Nacimiento Road Association (SNRA) and its relationship with RDR. SNRA is responsible for maintaining the main roads behind the main gate. He reviewed major happenings of the past year. The dues were set lower this year than anticipated and consequently less roadwork will be done. Because of disagreements about the by-laws, a committee to amend them was established. Several proposals have been formulated and they will probably be voted on by the membership later this summer.
Jerry spoke about attitudes of some clubs and owners north of the creek. They do not think Running Deer pays its fair share of road funds. He said that there was some truth in what they say because some RDR owners don’t use their property and don’t want to pay for road maintenance. He said that even if people weren’t driving the roads they should still pay for maintenance because it kept up the value of their properties. He noted that at SNRA work parties RDR has had excellent participation. This not only helps the roads but also improves our image.
Cynthia Boe asked about an SNRA by-law change that would give RDR members only 1/3rd vote in members’ meetings and on ballots. Jerry said that he didn’t think that would go through. He said that the rationale for the 1/3rd vote was based on the fact that RDR owners used 1/3rd of the SNRA roads and paid 1/3rd as much as others for their road assessment. He stated that RDR already had a reduced number of seats on the SNRA Board because of that, and opined that RDR members would keep full voting rights. A member said that a number of RDR members had made extra donations to SNRA and recommended these be acknowledged in lieu of the dues not paid by other RDR owners.
Jerry closed by announcing the SNRA general meeting and BBQ on June 14. Bert Lindsay added that there would be an auction to raise road funds as well. Donations of items for auction are requested. Contact Jerry or Bert.
OLD BUSINESS
Point Gate Watch – Chuck Enterline commented that the Point had been very calm. In fact, the crowd on the Point was smaller that on some recent weekends.
Road Projects – Bert Lindsay said that Aluffo Rd. would have some seal put on it this year but the specific kind hadn’t been decided on yet. She added that RDR tries to coordinate work with SNRA because it costs less if a company can move its equipment here and do 2 jobs. This year SNRA is doing no sealing so we can’t combine jobs.
Fire Trailer – Chuck Enterline announced that there were fire trailers parked behind the audience. There will be demonstrations after the meeting. Also he has emergency calling lists to pass out; there will be ongoing updates so members wanting to be added or to correct their info should contact Chuck. He also noted that he had information to share after the meeting on oak leaf moths.
NEW BUSINESS
Next Years Dues - Nancy noted that dues for next year are normally decided at this meeting, however it’s difficult because we can’t tell what SNRA will do and their assessment comes out of our dues. Do we want to keep our dues at $310 per owner? Joanne Russell moved that we keep dues at $310 rather than changing it frequently. Patrick Hill seconded. Jeff Urbach recommended a formula based on SNRA dues rather that a set amount. Members voted to keep our dues at $310.
Karl Bell reminded us that, since SNRA had reduced its dues, we had more money in our account than anticipated ($33 per owner). He recommended that we give it to SNRA with the stipulation that it be used on Running Deer Road only. Another suggestion was that it be used for the emergency exit road (Gage Irving) but there isn’t enough money to make much difference in it and it is also SNRA’s responsibility. Jerry said that Cal-Shasta was in the same situation and had decided to use the extra money to maintain their own roads. Bill Foley moved that we use our extra for our own RDR roads; Cynthia seconded. Members voted to use the extra money on roads that are responsibilities of RDR.
By-law changes/ Proposals - Nancy said that there were proposals passed last year that had not contained all the policies needed to implement them. She added that it would be possible to discuss them now but, due to the complexity of the issues, recommended that the newly elected Board address them. She went on to say that a ballot had been sent out to resolve some of these issues and these votes would be counted on June 6.
Jess Felgenhauer asked that the by-law changes to be voted on on June 6th be read. Nancy read from the proposals and Jess stated that changes in the by-laws do not affect the easement for use of the Point [which Jess owns]. He said that recent occurrences on or near the Point jeopardized the easement and he recounted dangerous behavior he had seen. He questioned whether RDR members actually did accompany their guests when they use the Point (as stated in the Rules & Regulations). There were comments to the contrary that enforcing rules on the Point could be risky or costly, as RDR might be sued for enforcing the rules. A typical incident was recounted of confronting drunks on the Point who weren’t guests of anyone, just friends-of-friends. It was asserted that it will always been that way because there will always be irresponsible people on the Point.
Jess reiterated that the fewer restrictions RDR places on Point behavior the more likely it is that the easement will be lost. He said that he was happy to continue with the easement but reduced control over people on the Point made it more likely that the easement would be broken and Jess would have it back for his own purposes. Jerry noted that the whole purpose of the Running Deer Ranch Corporation is to act as trustees for the Point easement, to maintain the terms of the easement on Jess’ property so it is not lost. The job of the RDR Corp. is not to make life convenient for guests; it is to control the Point easement.
Nomination & Election of new board of directors – Three openings are available; nominations were opened. Nominated: Ken McAlister, Joanne Russell, John Crass, and Cynthia Boe. Elected: Ken, Joanne and John.
Comments/Questions - There was a question regarding the use of "911" on a cell phone. Couldn’t it slow things down since you would be getting 911 in Los Angeles, if that’s where your cell phone area code is? Pat Marshall said no; cell phone 911 calls are routed to the operator near the cell that picks up the call.
Motion to adjourn - made and passed at 10:30 AM.
Respectfully submitted,
Leo Kennedy, Secretary
Running Deer Ranch Co. Inc.
Attachments: Summary Report, Account Balances, Transaction Report, and Proposed Budget
S.L.O. Running Deer Ranch
Special Meeting – June 6, 2009
At the Point
CORRECTED EDITION....Minutes
The purpose of this special meeting was to count the ballots from the Boe's.
The meeting was called to order by Vice President Carl Steinkraus at 9:05 AM. Board Members present were: Carl Stienkrous, Chuck Enterline, John Crass, Mike Brannon and Joanne Russell
The following conditions were put on the ballot counting..
-No board member participation
-4 people would count....2 at a time with a 2nd count confirming the exact same numbers.
Those counting the ballots were: Doris Ahrens with Georgia Steinkraus and Connie Flowers with MaryAlice Cole. They agreed on the totals below.
There was approximately 16 people present.
All ballots were confirmed as PAID RDR members.
There were NO motions made at the meeting, but certain concerns were raised.
(Discussed below)...
There were a total of 83 ballots received.. 48 board ballots and 35 Boe's ballots.
The FINAL RESULTS WERE AS FOLLOWS;
Proposed Amendments from the RDR Board;
YES NO
-Am. A...........................41............................ 7
Am VII...........................30...........................18
Am VIII..........................39............................ 9
Am IX.............................31.......................... 17
Am X..............................39.............................9
Am B..............................43.............................5
Boe's proposed Amendments;
YES NO
C.........................................12......................23
D.........................................12......................23
E.........................................12......................23
The following is a "brief" interpretation of what was brought up.
Jesse Felgenhauer (owner of the point) had several requests and concerns;
-Wanted to have the results of this vote made public with how each person voted public as well) (We discussed problems with this idea and he later withdrew his request.
-He wanted to know the "exact" location of the easement he has with RDR.
-He made clear there were "violations" of our easement EVERY weekend and he could end our easement at any time.
-He indicated we were NOT enforcing the rules and indicated he could or would.
-(He also stated he as NO intention of ending our easement)
-He is concerned about the "commercialization" of the point.
-He stated that by allowing renters the right to use the point, the number of people using the point would increase and thus MORE rules would be broken more of the time.
-He agreed there would always be "abuses" of the point, but if anyone is to make money from the use of the point, it should be HIM.
-He has no problem with renters using the launch ramp..
-He wanted to have published "paid" and "unpaid" RDR members (again there were problems discussed with this) The consensus was we could make public the "paid" list and a "complete" list of owners could be published, but not just unpaid.
Ken Hale expressed concern that the various communities beyond Running Deer were using our ramp. Jerry Ahrens indicated there was a problem with Tri-County GUESTS as there were not permitted to use the Tri-County ramp.
There was discussion about moving the point watch system to Aluffo and Gage Irving instead of the point.
The meeting was adjourned approximately 10;15am.
Running Deer Ranch
General Membership Meeting
May 25, 2008---9am @ The Lobo’s
Call to Order: By Karl Bell at 9:05am.
Pledge of Allegiance: Led by Harvey Lobo.
Roll Call:
| Karl Bell, President Norm Flowers, Vice-President Leo Kennedy, Secretary Bill Boyle, Treasurer Chuck Enterline, Director |
Present Present Present Present Present |
Nancy Brownell, Director Gus Fauci, Director Jerry Ahrens, SNRA Rep. Carl Steinkraus, SNRA Rep. |
Present Present Present Present |
Introduction of Property Owners: Owners introduced themselves.
Minutes of May 25, 2008 General Membership Meeting: These were approved by the Board at the Aug. 25th, 2007 Board meeting.
Treasurer’s Reports: Bill Boyle presented the Treasurer’s Report for 2007-08 and the proposed budget for 2008-09. He answered questions concerning the reports. Chuck Enterline moved that the reports be accepted; Dennis Hamilton seconded. All members voted to accept the reports.
President’s Report: Karl Bell thanked many people who have contributed to Running Deer during the past year. Matt Hall has kept the fire trailer in good condition; it has already seen service this year at a fire on May 23rd. Jerry Ahrens headed up the installation of a "free exit" loop allowing easy exits at the main gate. Larry Brannon of Smith Electric provided a "cherry picker" at the last work party. It was a great help in pruning trees and the tractor work by Loren Boe and Carl Steinkraus saved a lot of backs in clearing up the limbs and brush. Karl reviewed the road work to be done this year and thanked Bert Lindsay for being the coordinator for the project. He thanked Connie Flowers for putting out great newsletters and Norm Flowers for being our webmaster. Finally Karl was grateful for our tractor patrol which keeps the launching ramp clear. The patrol members are Mike Brannon, Kevin Drom, Carl Steinkraus, and Charlie Compton. He noted that we need someone to keep the ramp clear in September and hopes someone will volunteer.
Karl noted that the Board had been working to harmonize the various by-laws and rules regarding the Point and to include renters in the language of the Running Deer Ranch Rules & Regulations and Point CUP. These will be presented to the members for consideration later in the meeting. He mentioned that some things had been written about the Board. He pointed out that the Board did not have any secret meetings and that, since 2002, the General Membership had made the final decision on by-law changes.
SNRA Report:
1. SNRA roadwork: Jerry Ahrens reviewed the connection between the South Nacimiento Road Assn. (SNRA) and Running Deer Ranch. He described the composition of the SNRA Board and its processes for deciding on road projects. He noted that one of the projects will run from Saller hill about ½ mile toward the main gate.
2. SNRA General Mtg: Jerry reminded us that SNRA is having its general meeting and BBQ on June 8. He noted that there would be a vote on defining the roads maintained by SNRA and reviewed the various proposals.
3. Proxy voting: Jerry offered to discuss the SNRA proposals further after the meeting and to provide proxy voting forms. There were questions from the members regarding the options. Jerry explained that a vote to include other roads within SNRA’s scope would not increase SNRA dues but would stretch resources over a larger area.
Old Business:
1. Point gate watch: Norm described the gate watch which took place Friday and Saturday mornings. Thanks to Tim Culhane, Katie and Don Bullard, Brian and Janice Burskey, and Mike Brannon for watching the gate. Only one boat was turned away.
2. Squirrel poison on Point: Norm explained that there had been a ground squirrel infestation on the Point in fall of 2007. There were some deep holes that could be dangerous so Norm put out some poison bait stations during the winter and spring. The stations were effective and the population has dropped significantly.
3. Road projects for 2008: Karl thanked all the volunteers who had worked on the roads and the Point during the past year. He described the plan to use hot asphalt to strengthen or widen the shoulders of Aluffo Rd. from the curve to the Point, and in the area of Faucci hill. That should occur in about two weeks. He also described the rutted and overgrown character of High Meadow Way and Maple Canyon and suggested that the next Board address that problem. Joanne Russell asked if that wasn’t an allocation road, one that had its own funding. Karl said that it was but that there was only about $500 in its fund, not enough to do the needed work. It was a road that could be of importance in a fire so the use of other RDR funds might be appropriate. Loren Boe volunteered to use his tractor to distribute road base if we bought the base. Karl said the decision would be up to the next Board. Dennis Hamilton asked why we didn’t take some of the money from the Aluffo Dr. projects to use on High Meadow and Maple Canyon. Karl explained that the Aluffo contracts were signed before the other problems were recognized.
New Business:
1. Lake Release Schedule: Norm informed us that the lake was currently at 764½ feet and flowing out at 200 c.f.s. This is 2 feet higher than last year. Construction has begun on the dam spillway project. This will last for 2 years and during that time they will keep the lake at 770’. This will put us at about the same lake levels we’ve had during the last year. The ramp should be usable through the end of September. Lake San Antonio is having more releases than usual, possibly because Monterey Co. is now running the resort on Nacimiento and may want higher water here.
Wayne Woodard asked where the RDR easement was around the launching ramp. Norm and Jerry described the easement and how the ramp cuts diagonally through the easement. There have been disagreements with Mr. Bosman about RDR’s use of the easement. There is now a fence in the easement that slows down launching and removal of boats. Although the easement is for "ingress and egress only" it was suggested that the new Board try to work out an agreement with Mr.Bosman to allow day use of the easement. Dennis Hamilton moved that the new Board do that; Wayne Woodard seconded; motion approved by the members.
2. Review of Point easement: Jerry reviewed the development of Running Deer Ranch and the establishment of the Point easement. The Point area is not buildable because it is below 825’; because of that the property cannot be split and sold so instead we have an easement to use it. This easement is not a permanent easement like those for roads and utilities. This easement can be terminated if several rules and conditions are not met, so regulation of the Point is important. RDR land owners may use the Point if they are members in good standing of SLO Running Deer Ranch and have a written agreement with the SLO RDR Co.
3. Board recommendations for By-Laws, Rules & Regulations (R&Rs) and Conditional Use Permit (CUP) amendments: Norm explained that last year the Board learned that people were renting their property and the renters were using the Point. The Point easement requires that there be "regulation, control and/or restriction of the use" of the Point but our by-laws, R&Rs and CUP don’t address renters. The Board began to work out the following amendments that would update our by-laws, R&Rs and CUP and incorporate renters into them. A copy of the proposed amendments is attached to these minutes.
Amendment I adds a requirement to the by-laws that changes in the Rules & Regulations be voted on by the general membership. The intent is to increase participation by members in rulemaking. Chuck Enterline moved that we make this amendment to the by-laws and Jerry seconded. The amendment was approved by the members with no votes against.
Amendment II adds "family members" to the definition of the term "Members". The intent is to allow other family members to use the point or to accompany guests to the Point in place of the owner. Jerry moved that we make this amendment and Gus Fauci seconded. There was extended discussion of who "family members" were. Are they blood relatives of the owner? Nuclear family? Extended family? In the end there was no motion to define "family". Amendment II was approved by the members as written by a vote of 34 to 8.
Amendment III adds "family members" to the "Definition of Members" in the by-laws for the same reason it was added in Amendment II. Carol Compton moved that we make this amendment and Bob Edmundson seconded. The amendment was approved by the members 36 to 7.
Amendment IV removes the term "designees" from the "Definition of Members" in the by-laws. The reason for the change is that a "designee" is defined in the by-laws in a voting capacity only; listing a designee as a member suggests a different status. Jerry moved that we approve the amendment; Connie seconded; the members approved the amendment 39 to 6.
Amendment V removed a redundant sentence from the first paragraph of the Rules & Regulations: "Members must use reasonable judgment as to the number of guests invited so as not to infringe on the rights of the dues paying member’s use of the Point." Carol Compton moved that this change be made; Sue Kennedy seconded. There was comment that it didn’t need to be taken out but the amendment was approved by the members 27 to 22.
Amendment VI removed a redundant phrase referring to accompanying guests from Rules & Regulations section L. It is already addressed in paragraph 1. Dennis Hamilton moved to eliminate it, Tim Culhane seconded and the members approved 41 to 9.
Amendment VII to the Rules & Regulations allows renters to use the Point when accompanied by a member in good standing. The intent is to address renters in the R&Rs. Carol Compton moved that we accept this amendment and Ken McAlister seconded. There was discussion about whether renters should be allowed on the Point even if they are accompanied by a landowner. It was asked if this amendment would allow families and guests of renters on the Point. Some argued that renters, like guests, should be allowed to use the Point in the company of the landowner. Karl said that the only new thing this amendment introduced into the R&Rs was to include renters, along with guests, as people who could accompany the owner on the Point. Some argued that the "trespassing" language shouldn’t be in the amendment but it was pointed out it was already in the R&Rs. Dennis Hamilton noted that there were no guidelines on enforcement. Cynthia Boe said that the Board was trying to micro-manage the Point. Jeff Urbach said that the Board was interfering with the rights of landowners. There was a recommendation that the word "renter" be defined. Connie Flowers moved that we table the amendment and that the new Board reword it to address these questions and suggestions. Dennis seconded and the motion to table was passed by the members 40 to 6.
Amendment VIII amended the existing section M. of the Rules & Regulations to add "renters" as parties whose misbehavior could cause a landowners to lose Point privileges. Joanne Russell moved that the amendment be accepted; Tim Culhane seconded. There was discussion that, since Amendment VII had been tabled, there was no approval for renters to be on the Point at all; passing this amendment would imply that there was. Jeff moved that we table this amendment until we have a definition of "renter" and Dennis seconded. Members voted to table it 29 to 15. There was a question of whether rule-breaking renters would cause the landowner to lose Point privileges if we didn’t include "renters" language in the R&Rs. Discussion assumed that they would.
Amendment IX and Amendment X both use "renter" language and the same problems apply to them: implied acceptance of renters on the Point and a lack of a definition of the word "renter". Dennis Hamilton moved that we table amendments IX and X until we define the word "renter". Nancy Brownell said that according to Roberts’ Rules of Order a motion to pass needed to be made before it could be tabled. Norm moved that we pass Amendments IX and X; Nancy seconded. Dennis moved that we table the motion; Jeff seconded. Motion to table passed 33 to 6.
Bob Edmundson said that there was too much emphasis on details; general guidelines have worked for us for a long time and that more details made for more confusion. Jeff said he didn’t think it was necessary to deal with the word "renter"; section L. refers to "reasonable judgment" and the reasonable judgment of members in good standing is the main thing we should depend on. Jerry said that when reworking amendments we needed to remember that there are conditions on Point use set by the easement and one is that the Point is intended for the use of Running Deer Ranch owners.
Nancy suggested that the Board meet with a committee of 5 members to reconsider the tabled amendments and to present them to the membership by mail. Karl asked for volunteers for that committee. Jeff Urbach, Cynthia Boe, Dennis Hamilton, Rochelle See, and Connie Flowers volunteered to be on the committee.
4. Amendment to By-Laws, Article V, Section 3: Cynthia Boe proposed an amendment to the RDR voting procedures (full amendment is attached). It would require that all proposals to amend the By-laws be sent out to all members in writing two weeks before the meeting, that written votes be accepted, and that proposals to amend the by-laws be passed by a 2/3 majority in order to take effect. The intention is to prevent a minority from making changes at a meeting without notifying other members of intended changes. It also allows members to vote by mail. Dennis Hamilton moved to approve the proposal and Christine Levi seconded. Norm said that, since members hadn’t been informed that this would be presented, we should have it voted on when we sent out the reworked amendments. There was discussion that we had proposed and voted on amendments in the past without notice so we should be able to do it this time. This is allowed by the current by-laws. Norm moved that we table the vote and Gus Fauci seconded. The motion failed with 12 votes in favor and 29 against. There was a comment that by approving this amendment we would lose the flexibility to change a proposal at the meeting. There was discussion of whether votes should be carried by a 2/3 majority or by a regular majority. There was also a suggestion that two weeks was too short an interval for notice before a vote. Cynthia revised her motion to remove the 2/3 majority requirement and to increase notification to one month before the meeting. There was discussion of whether votes must be done in writing or could be done by e-mail. The consensus was that votes must be in writing. There was a motion by Louise Oganesian to table the discussion and Wayne Woodard seconded. The motion did not carry. There was further general discussion about how this would affect our procedures. The vote was made and the proposed amendment passed 22 to 16.
5. Dues: Karl asked if the members wanted to increase dues or not. Oil and road costs are going up and SNRA may increase their dues, which would pass through to ours. Jeff said that he thought the roads were in good shape and that we could do a mail vote if SNRA increased their dues. There was no motion to increase dues.
6. Election of New Board: Karl informed the members that four Board seats were open. He and Bill Boyle had ended their terms and were not eligible for reelection. Nancy and Chuck were ending their terms and were eligible for another term. He opened nominations for new Board members. Nominated were: Chuck Enterline, Nancy Brownell, Mike Brannon, Wayne Woodard, Cynthia Boe, Rochelle See, Jeff Urbach, and Carl Steinkraus. The first round of voting selected Nancy, Chuck and Mike, with a tie between Wayne and Carl. The run-off vote selected Carl.
Several members thanked Karl for his four years of demanding service and he was given a round of applause. Karl reminded the new Board to meet to select officers and set their first meeting date.
Adjournment: It was moved and seconded that we adjourn the meeting and we adjourned at 11:50.
Respectfully submitted,
Leo Kennedy, Secretary
Running Deer Ranch
Attachments:
Proposed Amendments;
Treasurer’s Report for fiscal year 2007-08;
Treasurer’s proposed budget for 2008-09